ADMINISTRATIVE ASSISTANT

Nenan Dane zaa Deh Zona Family Services Society (Nenan) is seeking a highly motivated and dynamic individual to join our team as a Indigenous Supported Child Development Consultant!
Reporting to the Executive Director of Nenan Dane zaa Deh Zona Family Services Society (Nenan), the Administrative Assistant is responsible for the day-to-day office administrative responsibilities and participates in all Nenan led functions, programs, and services. This role is crucial for the ongoing administrative tasks needed for the continuation of our departments, programs, and clients.

Education and Experience:

• Certificate in Office/Business Administration, related education and experience may be considered.
• Minimum 2 years experience in an administrative capacity
• Advance knowledge Microsoft Office Suite
• Experience working with indigenous communities and/or non-profit organizations

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the diverse cultures, histories and traditions of Treaty 8 First Nations, Indigenous and Metis peoples of northeastern BC
• Awareness of the impacts of colonization and generational trauma affecting Indigenous communities
• Competency in Microsoft office Suite (Work, Excel, Power Point, Outlook) and other
• Knowledge of professional etiquette, email etiquette, and proper phone handling
• Understanding of record administration, filing, and data entry procedures
• Knowledge of Inventory management
• Excellent interpersonal skills, including active listening and conflict management
• Ability to prioritise tasks, manage time, effectively, and organize information and files.
• Ability to plan and coordinator meetings, including scheduling, preparing agendas, and taking minutes
• Able to handle sensitive information with discretion and maintain confidentiality
• Able to take initiative on tasks and work independently
• Able to adapt to changing priorities and deadlines
• Able to identify and resolve issues efficiently and effectively
  *
  Location: Position is based in Fort St John but company-paid travel within the northeastern BC region is required.
  Hours: 35 hours per week. Monday to Friday, 8:30-4:30. Evening and weekend work as required.
  Compensation: $45,000 to $60,000 based on experience and qualifications. Paid training and professional development opportunities. Comprehensive benefits package with optional company matched RRSP plan after successful completion of three-month probation.
  Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Indigenous ancestry.

• Manages all frontline office administrative tasks and duties for Nenan Dane zaa Deh Zona Family Services
• General Office Duties Include but are not limited to:
• Answering and responding to reception phone calls
• Manages Nenans Administration email inbox
• Professionally greets all families/clients/walk-ins
• Receive office packages
• Monitoring Inventory and ordering office supplies
• Filing, Photocopying, and organizing documents
• Keeps all employee directories up to date
• Orders business cards
• Keeps track of staff schedules
• Takes meeting minutes for Nenan Team meetings, and other committee meetings as requested by the Executive Director
• Completes Monthly Newsletters, documents, flyers, and signs for programs and events with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Keeps track of building and vehicle maintenance by ensuring the coordination of repairs and maintenance appointments
• Supports Finance in clerical data entry responsibilities at the discretion of the Executive Director.
• Effectively communicates an implements Neenan’s visions, policies and procedures to parents, staff, and community
• Must maintain a high level of confidentiality on all matters relating to the affairs of Nenan Deh zaa Deh Zona Family Services Society
• Performs all other duties and responsibilities in accordance with Nenan policies, standards, and procedures, and as directed by the Executive Director