Administrative Assistant

at  Niagara College Canada

Located in the heart of the Niagara Region – just minutes from one of the world’s most well-known tourism destinations – Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.
Applications are invited for the regular position of part-time Administrative Assistant to the Director of Planning & Institutional Research, in the Student Affairs Division. The starting salary is $24.32 /hr for a 24-hour work week, 10 months per year (September 1 to June 30). Additional hours may be required at peak times during the year such as start or end of term. The position is located at the Welland Campus.
Reporting to the Director, Planning & Institutional Research, the incumbent is responsible for supporting the Director in all aspects of the day-to-day operations of the department. They maintain professionalism and confidentiality while providing excellent customer service to stakeholders.

QUALIFICATIONS:

• A minimum two (2) year diploma
• Minimum of one year of relevant administrative experience
• Highly organized, with effective attention to detail and accuracy
• Confident in a fast-paced environment with multiple and changing priorities
• Superb time management and ability to prioritize scheduling and calendar work
• Familiarity with a high volume of ordering, tracking, and reception of materials
• Must possess a professional client-service orientation
• Strong computer skills and ability to quickly learn and master new computer programs
• Effective oral and written communication skills
• Proven abilities in working independently, exercising good judgment, confidentiality, and professionalism
  We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.
  If selected for an interview, candidates must present proof of education (original transcripts/credentials).
  Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services http://www.wes.org/ca/.
  While we thank all applicants, only those selected for an interview will be contacted.
  Niagara College is strongly committed to diversity and inclusion within its community. We offer an inclusive work environment and welcome applications from all qualified individuals who feel they can further enhance campus diversity and equity efforts.
  If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

• Assisting the Director with routine inquiries and managing the Director’s schedule, including electronic scheduling of meetings and events
• Implementing new office procedures to enhance department operations and team effectiveness
• Maintaining confidential files and records related to staff and students
• Monitoring and processing purchases, generating budget reports, and assisting with account monitoring
• Coordinating part-time staff timesheet collection and payroll submission, along with supporting staff orientation
• Supporting survey research/student engagement efforts, such as training survey administrators, organizing survey schedules, and updating survey promotional materials
• Providing administrative support and overseeing office supplies, equipment maintenance, and operations
• Collaborating with the Director in preparing for departmental meetings, recording minutes, and handling agendas
• Performing other duties as assigned