Administrative Assistant at NinjaTrader

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

90000.0

Posted On

25 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Support Experience, Calendar Coordination, Travel Coordination, Administrative Tasks, Process Documentation, Interpersonal Skills, Written Communication, Verbal Communication, Microsoft Office, Data Interpretation, Team Collaboration, Proactive Attitude, Strong Work Ethic, Time Management, Problem Solving, Attention To Detail

Industry

Financial Services

Description

Disclaimer: Please be advised that the most accurate and up-to-date information about our open roles—including job descriptions, compensation, and benefits—can only be guaranteed on our official job board. For the latest listings and details, please visit: https://job-boards.greenhouse.io/ninjatrader. JOIN US ON OUR MISSION TO BECOME THE #1 RETAIL TRADING PLATFORM IN THE WORLD Welcome to the dynamic world of NinjaTrader! As an industry-leading trading platform and futures broker, we're empowering traders to take control of their financial destiny. How do we do it? We provide cutting-edge products and services that enhance the trading journey. Whether a seasoned pro or just starting out, NinjaTrader equips traders with award-winning software and brokerage services to navigate the world's leading financial markets with confidence. Our growth story is nothing short of exhilarating. Since 2003, NinjaTrader has been dedicated to understanding and supporting traders on their journey toward trading triumph. Through those efforts, our user base has grown to over 2 million users and we have become the number one rated futures brokerage worldwide. But we're not stopping there. We're constantly evolving, pushing boundaries, and modernizing the futures industry. Our commitment to innovation means users will always have access to dynamic tools, real-time support, and a community of like-minded traders. So, why work at NinjaTrader? Here, you're not just part of a team; you're part of a movement. We empower employees to reach new heights in their careers by providing a dynamic culture focused on social connection, professional development, and employee recognition initiatives. Sounds too good to be true? Take it from our employees. Join us as we redefine what's possible in trading, advocate for our customers, and continue our journey toward becoming the world's top retail-focused trading platform in the world. What you'll do: Provide administrative support to senior leaders across multiple departments, including assistance with calendars, travel arrangements, and internal coordination. You'll manage a variety of tasks such as coordinating client and vendor on-site visits, organizing team events, and documenting new processes. You’ll also build strong internal relationships and proactively identify opportunities to improve team efficiency and workflows. In this role you will: Support the Chief Technical Officer, Chief Product Officer, and Chief Brokerage Officer with light calendar and travel coordination Perform administrative tasks such as maintaining department distribution lists, documenting processes, and organizing larger team meetings Collaborate effectively with immediate team members and internal partners to build strong working relationships Anticipate team needs by identifying opportunities to improve processes and enhance efficiency What you'll need: 2–5 years of office support experience, preferably in a tech environment Proven ability to manage multiple tasks and meet deadlines while maintaining high quality standards High school diploma or equivalent required; undergraduate degree preferred Proficiency in Microsoft Office programs (Word, Outlook, Excel, PowerPoint), with a willingness to learn new software and technologies Strong command of English grammar and the ability to interpret data, charts, and numerical information Effective interpersonal, written, and verbal communication skills Strong follow-through with the ability to take direction, capture notes, and work independently Reliable team player who can work both independently and collaboratively under tight deadlines Proactive attitude, strong work ethic, and eagerness to learn and grow Compensation: The salary range for this role will be $80,000 - $90,000 USD. In addition, this position will also receive an annual target bonus of 6%. Bonus pay at NinjaTrader is based on individual performance (50%) as well as company/team performance (50%). Salary and bonus earnings are only two components of the total compensation package offered by NinjaTrader. NinjaTrader offers a 401K plan through ADP under which the company will match up to 3.5% of employee contributions. Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays. Location: This role is based in Chicago, IL. We are not open to remote candidates for this role Hybrid: For Chicago-based employees, we follow a hybrid work schedule: In-office Tuesday through Thursday, with remote work on Mondays and Fridays. In addition to these weekly remote days, we offer: 10 additional flex remote days annually 5 Company Wide Office-Optional weeks tied to major holidays Our Core Benefits Include: Generous PTO 7 Paid Holidays Annually + 5 Conditional Holidays Annually 1 Service Day Annually 401k with 3.5% Company Match Paid Parental Bonding Leave Health, Vision, Dental Coverage Life and Disability Insurance Covered 100% by NinjaTrader We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Responsibilities

Provide administrative support to senior leaders across multiple departments, including assistance with calendars and travel arrangements. Manage a variety of tasks such as coordinating client and vendor on-site visits and organizing team events.