Administrative Assistant at Oak Orchard Health

Village of Brockport, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

05 May, 26

Salary

0.0

Posted On

04 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, HIPAA Compliance, Travel Coordination, Action Item Tracking, Filing Systems Maintenance, Data Entry, Report Preparation, Audit Support, Point of Contact, Phone Etiquette, Organizational Skills, Time Management, Problem-Solving, Communication Skills

Industry

Hospitals and Health Care

Description

Description The Administrative Assistant provides high-level administrative, clerical, and operational support to the Executive Team and Senior Leadership within a Federally Qualified Health Center (FQHC). This role is critical to ensuring smooth daily operations, effective communication, and organizational efficiency while supporting the mission of providing high-quality, patient-centered care to underserved communities. Job Responsibilities: · Provide administrative support to Executive Leadership, including calendar management, meeting coordination, and preparation of agendas and materials · Maintain confidentiality and handle sensitive information in accordance with HIPAA and organizational policies · Coordinate logistics for leadership meetings, board meetings, trainings, and special events, travel · Track action items, follow-ups, and deadlines; ensure timely completion and communication · Provides support for incoming and out-going mail · Maintain organized electronic and physical filing systems · Support data entry, report preparation, and basic tracking for operational, HR, or compliance needs · Assist with preparation and organization of documents for audits, site visits, and HRSA requirements · Serve as a point of contact between leadership, clinic sites, and external partners · Answer and route phone calls, emails, and inquiries professionally and efficiently · Support cross-departmental collaboration and information flow Other duties as assigned. Requirements Skills / Qualifications: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Education / Experience High school diploma or equivalent (Associate’s degree preferred) Minimum 2 years of administrative or office support experience (healthcare or FQHC experience preferred) Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and electronic filing systems

Responsibilities

The Administrative Assistant provides high-level administrative, clerical, and operational support to the Executive Team and Senior Leadership, ensuring smooth daily operations and organizational efficiency. Responsibilities include calendar management, meeting coordination, handling sensitive information, and supporting data entry and document preparation for operational needs.