JOB SUMMARY

This position is located at the Bridge Office in Oakdale and may have the flexibility to telework, work a hybrid schedule, or work in the office. The incumbent will be required to make a telework arrangement with their supervisor. The incumbent will be expected to work in the office as determined by policy and discussion with their supervisor.
As an Administrative Assistant in the Bridge Office, you will provide support to office staff in a variety of ways.

Responsibilities include, but are not limited to:

• Coordinating out-of-state travel requests, training requests, purchase requests, and special expenses.
• Serving as the backup Bridge Office Network Document Specialist.
• Providing assistance and administrative support to internal and external customers and staff
• Performing various general support duties.

** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.

MINIMUM QUALIFICATIONS

• Skill in grammar, spelling, and punctuation to write and edit reports, letters, and other professional documents.
• Skill in obtaining, organizing, and drafting administrative materials for office use.
• Skill in using computer software such as Microsoft Excel, Outlook, Word, and Adobe, sufficient to schedule meetings and compile and prepare information for use by others.
• Customer service skills sufficient to provide prompt, courteous, and accurate information to customers over the phone, via email, or through written correspondence, e.g., answer questions, deliver information, take directives, address complaints, and direct customers to appropriate contacts.

PREFERRED QUALIFICATIONS

• Experience using database programs and/or records management software such as eDOCS and PowerApps.

ADDITIONAL REQUIREMENTS

Successful candidate must pass past-employer reference checks and criminal history check
It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Criminal History Check, Employment Reference Check, Driver’s License Check, and/or Education/License Verification.

APPLICANTS WITH DISABILITIES

Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at tel:651-366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html

THE WORK YOU’LL DO IS MORE THAN JUST A JOB.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Responsibilities include, but are not limited to:

• Coordinating out-of-state travel requests, training requests, purchase requests, and special expenses.
• Serving as the backup Bridge Office Network Document Specialist.
• Providing assistance and administrative support to internal and external customers and staff
• Performing various general support duties