PHYSICAL REQUIREMENTS NECESSARY TO PERFORM JOB

• Lift up to 20 pounds
• Sit at desk or in a meeting for extended periods of up to 3-4 hours at a time
• Ability to provide detailed information verbally in person, using the telephone, and/or at community meetings
• Able to drive to underdeveloped sites and construction sites
• Stand or walk for the majority of a work day

EQUAL OPPORTUNITY EMPLOYER

I acknowledge that I have read and understood, as well as received a signed copy of this job description.

Requirements:

• Five years of professional experience as an Administrative Assistant, Office Manager, Senior Administrative Assistant, or Senior Secretary
• Bilingual – English / Spanish
• Ability to manage the office and write concisely and clearly
• Provide secretarial services; operate computer equipment and utilize Windows applications and other software programs
• Familiar with Microsoft Office
• Communicate with people of diverse backgrounds; analyze office and programmatic needs for supplies, equipment an

ROLE PURPOSE STATEMENT:

The Administrative Assistant & Office Manager will provide administrative and clerical support to management and other staff as needed, and is responsible for daily office management including facilities and tenants.

KEY AREAS OF RESPONSIBILITIES

• Manages office administration, maintains all office files and other administrative systems as required.
• Manages special events and day to day facilities.
• Serve as primary point of contact for internal and external communications.
• Conducts outreach, site coordination and ongoing relationship management to help ensure NHS CSC-Wilmington is utilized for serving the community.
• Oversees all office equipment maintenance, ordering of supplies and inventory control.
• Prepares reports for the key management staff as needed.
• Prepares reports for submission to appropriate agencies or other bodies as may be required.
• Maintains expediture receipts for submission to Accounting Department; and manages petty cash fund.
• Makes recommendations for improvement of facilities.
• Responds to inquiries regarding the services provided by NHS.
• May perform other duties as assigned by President or key management staff.

Requirements:

• Five years of professional experience as an Administrative Assistant, Office Manager, Senior Administrative Assistant, or Senior Secretary
• Bilingual – English / Spanish
• Ability to manage the office and write concisely and clearly
• Provide secretarial services; operate computer equipment and utilize Windows applications and other software programs
• Familiar with Microsoft Office

• Communicate with people of diverse backgrounds; analyze office and programmatic needs for supplies, equipment and

  services, and develop plans to ensure that these needs are met;

• Work effectively with a minimum of supervision;

• Work effectively and calmly in pressure situations and manage multiple assignments;
• Must possess a valid California driver’s license and car
• May requires attendance at evening meetings