Administrative Assistant / Office Manager (Reception | Nonprofit Administra at Our House, Inc.

New Providence, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

23.5

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Communication, Multitasking, Clerical Support, Administrative Support, Receptionist Duties, Office Operations, Record Keeping, Typing Speed, Microsoft Word, Microsoft Outlook, Microsoft Excel, Confidentiality, Professional Demeanor

Industry

Individual and Family Services

Description

Description $21.00 – $23.50 per hour | Monday–Friday | Full-Time | In-Office | Administrative Support | Nonprofit | Office Operations About Our House, Inc. At Our House, Inc., our mission is to provide healthy, stimulating, and inclusive environments for individuals with intellectual and developmental disabilities (IDD). Through innovative day programs, employment services, and community-based opportunities, we support individuals in building skills, independence, and meaningful connections. We are seeking a detail-oriented Administrative Assistant / Office Coordinator to support daily administrative operations and serve as the primary office receptionist for our nonprofit organization. This role is ideal for someone who enjoys organization, communication, and supporting a busy professional office environment while contributing to a mission-driven organization. Position Summary Administrative Assistant | Office Coordinator | Receptionist | Nonprofit Administration The Administrative Assistant provides clerical and administrative support to leadership and office staff while serving as the front desk receptionist for the agency. This role plays an important part in maintaining efficient office operations, supporting staff across departments, managing office communications, and ensuring a professional and welcoming environment for visitors and employees. The position requires strong organization, communication, and multitasking skills in a fast-paced nonprofit office environment. Success in This Role Looks Like: In this position, a successful Administrative Assistant will: Maintain a well-organized and professional front office environment where visitors and staff feel welcomed and supported. Manage multiple administrative tasks and requests efficiently while maintaining attention to detail. Communicate clearly and professionally with staff, visitors, vendors, and community partners. Keep office systems, documentation, and supply management organized, accurate, and up to date. Anticipate administrative needs and help keep the office running smoothly in a fast-paced nonprofit environment. What You’ll Gain A Career with Purpose Opportunity to support a mission-driven nonprofit organization Collaborative and supportive administrative team Stable Monday–Friday schedule Meaningful work that supports programs serving individuals with disabilities Schedule Full-Time Monday through Friday Standard daytime office hours Qualifications Must be 18 years of age or older High school diploma or equivalent required Minimum of 1-2 years of administrative, clerical, or office support experience OR completion of a secretarial/administrative training program Ability to type minimum 60 words per minute Strong English communication, spelling, and writing skills Experience using Microsoft Word, Outlook, and Excel (Access a plus) Knowledge of general office procedures and equipment Strong organizational and multitasking skills Ability to work independently while managing multiple priorities Professional demeanor and ability to interact courteously with visitors, staff, and community members Must be flexible and able to work in a busy office environment with changing priorities Valid driver’s license preferred for occasional local errands Requirements Front Desk & Reception Serve as the primary office receptionist, greeting and assisting visitors. Answer incoming calls, direct callers, take messages, and respond appropriately to inquiries. Monitor visitor access and maintain visitor logs and office security procedures. Assist with office communication systems including phone and voicemail setup. Administrative & Office Support Provide clerical support to administrative staff and leadership. Manage incoming and outgoing mail, packages, and deliveries. Maintain general office filing systems and administrative records. Assist with internal documentation and organizational record keeping. Office Operations & Supplies Maintain common office spaces including front desk, conference rooms, and kitchen areas. Order and manage inventory of office, kitchen, and restroom supplies. Coordinate service requests for office equipment including printers, copiers, and postage machines. Organizational Support Track incoming donations and assist with acknowledgment letters. Maintain internal contact lists and office directories. Assist with agency events, HR open houses, and fundraising initiatives. Support internal recordkeeping for vehicle inspections and organizational documentation. Compliance & Confidentiality Maintain strict confidentiality of agency, employee, and program information. Cooperate fully with Our House, Inc., the State of New Jersey Department of Human Services, and the Division of Developmental Disabilities during inspections or reviews. Physical Requirements Ability to communicate effectively in person and by telephone. Ability to operate office equipment including computers, printers, and copiers. Sufficient manual dexterity to manage filing, mail distribution, and office documentation. Ability to perform basic mathematical calculations for office supply tracking and documentation. Ability to occasionally travel locally for errands such as the post office, bank, or agency meetings. Equal Opportunity Employer Our House, Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. All qualified applicants will receive consideration without regard to protected characteristics. Employment Disclosure This job description does not constitute a contract. Duties and requirements may change at the discretion of Our House, Inc. Employment is at-will.

Responsibilities

The Administrative Assistant provides clerical and administrative support to leadership and office staff while serving as the front desk receptionist for the agency. This role is crucial for maintaining efficient office operations, supporting staff across departments, managing communications, and ensuring a welcoming environment.