Administrative Assistant, Office of Advancement and Alumni Relations at Bushnell University

Eugene, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Office management, Event planning, Donor relations, Communication, Microsoft Office Suite, CRM software, Record keeping, Budget monitoring, Hospitality, Emotional intelligence, Organizational skills, Project management, Data entry, Social media management

Industry

Description

Department: Advancement Supervisor: Director of Development Status: Full-time, benefit-eligible, hourly Bushnell University Overview Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene’s vibrant university district, which also includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge. Job Summary The Administrative Assistant for in the Office of Advancement and Alumni Relations serves as the initial contact for all alumni, donors, VIPs and friends of the University. The role is essential to the success of the Bushnell University fundraising effort and requires an individual with a high level of personal motivation, attention to detail, and willingness to provide significant support to events, communications, and office/campus hospitality. Position Duties & Responsibilities Work in positive, collegial relationship with all Advancement team members, the Office of the President, and all campus and community entities. Manage the reception area of the Office of Advancement, phones and welcome of guests. Oversee general management of office hospitality for donors, alumni, friends, and campus colleagues, making the Advancement Office an inviting, responsive space. Provide ongoing donor care and stewardship of all donors/VIPs/alumni, overseeing our efforts at relating, inviting, remembering, and therefore retaining our current donors. Initiate and/or assist with advancement print communications such as thank you letters, fundraising appeals, event invitations, general correspondence, and donor reports. Provide organizational leadership and planning for advancement events, both on and off campus including the gala, golf tournament, scholarship luncheons, and campaign events. General oversight of the Advancement office operations including mailing services, supplies, preparing staff meeting agendas, and monitoring budget and office expenditures. Provide direct administrative support to the Vice President for Advancement such as: completing monthly credit card expenses, managing their portfolio/actions, and prepping them for donor meetings. Manage and execute the electronic communications (email, invitations, and newsletters). Develop proficiency with Raiser’s Edge (CRM) donor management software for record maintenance in support of the Donor Relations Specialist. Make quarterly LYBUNT calls with the Donor Relations Specialist. Create, send, and keep record of sponsorship invoices on behalf of the Director of Annual Giving Represent Bushnell University at key donor relations events. Order all swag and branded material for the Advancement office. Attend monthly administrative minds meetings, social media meetings, and quarterly building safety committee meetings. Oversee the alumni@bushnell.edu email account and the Bushnell Alumni social media account. Oversee the advancement@bushnell.edu email account Support the efforts of the Editor of The Beacon magazine (content gathering, writing, obituaries, etc.). Manage and update the Alumni and Advancement website pages Other duties as assigned by the Vice President for Advancement or the Director of Development and in collaboration with other Advancement colleagues and the Office of the President. Experience and Qualification Requirements Two to three years previous experience in administrative/office and/or ministry/nonprofit settings. Bachelor’s degree preferred, or proven record of equivalent competencies. Strong organizational skills and ability to plan and execute events. Willingness to work independently as a part of a highly collaborative team. Significant oral and written communication skills. High relational savvy and emotional intelligence. The ability to promote the value of Christian higher education, as well as our University mission, goals, and objectives. Knowledge of / Experience with Basic proficiency in Microsoft Office Suite programs including Word, Excel, PowerPoint, etc. Basic knowledge of database use proficiency (CRM software preferred) or proven ability to learn software. Comfortable learning new technology. Working Conditions/Special Requirements Bushnell employees must have a maturing Christian faith and live in compliance with the duties and expectations as detailed in the Employee Handbook. The position requires a strong commitment to multiculturalism and diversity. The position requires working in a non-smoking, drug free environment. The employee must adhere to FERPA guidelines and student confidentiality at all times. All employees of Bushnell are “mandatory reporters” under Oregon law. See http://www.oregon.gov/dhs/abuse/pages/mandatory_report.aspx [http://www.oregon.gov/dhs/abuse/pages/mandatory_report.aspx] for specific information. The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office; research methods and report writing techniques; record-keeping techniques; operation of office machines including computer equipment and specified software; principles of training and providing work direction. The position requires a strong ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy. Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills. The employee must have high personal motivation, with great attention to detail and accuracy. This person must project a positive, vibrant and professional attitude in assisting people. This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University. This position may require lifting up to 25 lbs, as well as bending, stooping, kneeling. This position description is subject to change at any time. Position requires occasional nights and weekends in support of Advancement and University-wide events (compensatory time offered). Application Instructions Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life [https://www.bushnell.edu/wp-content/uploads/2020/07/theological-context-bushnell-community-life.pdf]. Please read this document before continuing. To be considered for this position, please click “Apply” below. You will be asked to submit all of the following: Bushnell Employment Application Cover letter addressing skills, experience, and knowledge CV/Resume Personal Statement of Faith that clearly addresses all three of the sections below: Section 1: how a maturing Christian faith finds expression in the candidate’s personal life, family life, community life, and current church membership; Section 2: how the candidate integrates faith into his or her work life; and Section 3: the candidate’s understanding of and ability to support Bushnell’s Theological Context for Community statement [https://www.bushnell.edu/wp-content/uploads/2020/07/theological-context-bushnell-community-life.pdf]. Contact Information for three references, one of which must be the applicant’s pastor or another appropriate church leader who is able to address the applicant’s faith background. *Please include all requested materials. Incomplete application packets may result in disqualification. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Mark Cameron at 541-684-7215 or mcameron@bushnell.edu. In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report [https://www.bushnell.edu/wp-content/uploads/2025/10/Bushnell-Clery-Act-Brochure-2025.pdf]. You may request a paper copy from the Office of Student Life by calling 541-684-7345. This report is required by federal law and contains policy statements and crime statistics for the university. Creation Date: 4.20.2026

Responsibilities

The Administrative Assistant serves as the primary point of contact for the Office of Advancement and manages daily office operations, hospitality, and donor stewardship. The role also involves providing direct administrative support to the Vice President for Advancement and coordinating various fundraising and alumni events.