Administrative Assistant

at  OICR

ABOUT OICR

OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.
Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.

POSITION SUMMARY

The Ontario Institute for Cancer Research (OICR) is seeking a tech-savvy Administrative Assistant to support the Genomics Program, led by Dr. Trevor Pugh. The successful candidate will work with cross-functional teams and other OICR programs/departments to schedule, organize, document, and perform a broad range of functions. Working under the direction of the Associate Director, Genomics, the position will utilize technical and organizational skills to ensure the successful operation of the program.
This position is temporary, full-time for 7 months to cover a maternity leave.

QUALIFICATIONS

• Minimum high school completion plus at least one year post-secondary in science or recognized equivalent
• Exposure in outward-facing roles
• Exposure in Project Management training
• Experience with web technologies such as Wordpress, Doodle, etc
• Demonstrated ability to work independently and as part of a team
• Highly-developed time-management skills
• Attention to detail and strong organizational skills
• Strong verbal and written communication skills
• Proven sense of initiative and team building
• Proficiency with MS Office products (Outlook, Word, Excel, PowerPoint)
• Proficiency with virtual meeting platforms (Zoom, Teams) and polling systems (Doodle, Calendy)
  For more information about OICR, please visit the website at www.oicr.on.ca.
  To learn more about working at OICR, visit our career page.

• Scheduling virtual and in-person meetings for internal and external stakeholders
• Collecting and reconciling invoices to the program
• Obtaining signatures for service contracts and other documents (physical and digital, e.g. Adobe Sign)
• Participating in the inventory management process
• Obtaining product estimates from vendors and placing PO requisitions
• Monitoring equipment service contracts and obtaining estimates for renewal
• Tracking Genomics publications and assisting with end of year KPI reporting
• Assisting department leads with tracking of various metrics, e.g. hours spent on certain projects
• Maintaining and updating electronic forms, such as the Project Initiation Form (Google Forms)
• Participating in the Admin Council
• Keeping internal financial documents up to date
• Other duties commensurate with experience