THE OKIB OFFERS A WELCOMING TEAM ENVIRONMENT AND A REWARDING JOB EXPERIENCE. YOU CAN EXPECT A SUPPORTIVE WORK ENVIRONMENT AND A TOTAL COMPENSATION PACKAGE WHICH INCLUDES:

• 3 Weeks’ Vacation Pay
• Extended Health and Dental Benefits
• Employer Matched Pension Plan
• 15 Statutory Holidays
• Paid Winter Holiday Break
• Cultural Leave
• Discounted Silver Star lift passes
• Retention Bonuses after years of service
• 15 Paid Sick Days
• Paid Personal Leave
• Employee Assistance Program
• Professional Development Opportunities
  Hours of work: 37.5 hours per week
  Start Date: ASAP
  Deadline for applications: September 19, 2025

JOB SUMMARY

The Lands Administrative Assistant provides comprehensive administrative, financial, and project coordination support to the Director of Lands and department staff. This role ensures smooth and efficient department operations through managing schedules, documentation, financial tracking, communications, and stakeholder liaison.

EDUCATION

• Certificate in Office Administration or relevant area of study preferred
• Intermediate experience with Microsoft Office programs including Excel, Word, and Outlook
• Experience with SharePoint and Sage is an asset
• Equivalent combination of education and experience may be considered
• Valid BC Driver’s Licence, Class 5 and reliable vehicle

EXPERIENCE

• 2–5 years working in an administrative support capacity
• Experience in financial analysis, bookkeeping, and spreadsheet creation
• Experience handling confidential information
• Experience working with First Nations communities

PREFERENCE WILL BE GIVEN TO QUALIFIED ABORIGINAL APPLICANTS AS PER SECTION 41 OF THE HUMAN RIGHTS CODE.

Education : Other trades certificate or diploma
Experience : 3 years to less than 5 year

JOB DUTIES AND RESPONSIBILITIES

• Provide office support services such as filing, data entry, supplies management, purchase order tracking, and financial reporting.
• Maintain the Director’s schedule, including travel arrangements.
• Follow established protocols to maintain and organize the department’s document/information management system, including accurate filing of correspondence, reports, and contracts.
• Assist in planning, communication, and preparation of meetings and conferences, including meeting agendas and kits, facility rentals, travel arrangements, and conference calls.
• Take detailed meeting and project notes as required by the Director.
• Answer phones and emails from the public and direct inquiries to appropriate staff or departments.
• Liaise with OKIB staff, membership, government officials, consultants, and service providers.
• Prepare correspondence and confidential documents as requested.
• Participate in community events as requested and assist with emergency services as required.
• All employees of OKIB may be required to assist in the delivery of emergency services. Duties during emergencies may differ from regular responsibilities
• Performs duties in accordance with OKIB policies and procedures
• Perform other duties as required

ADMINISTRATIVE DUTIES

• Assist the Director in special projects or events as requested
• Provide record keeping, data management, and research support for the department
• Provide information and communication materials for the OKIB website in coordination with the Communications Coordinator
• Attend meetings as required
• Perform duties in accordance with OKIB policies and procedures
• Process accounts payable by receiving, reviewing, and coding invoices for accuracy before submission to Finance
• Prepare accounts receivable invoice packages with all supporting documentation
• Track and manage departmental and project-specific budgets, including purchase orders and funding allocations
• Prepare and maintain funding and expenditure reports for department projects