ADMINISTRATIVE ASSISTANT at Old Pueblo Community Services

Tucson, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Feb, 26

Salary

0.0

Posted On

14 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Communication Skills, Calendar Management, Email Management, Document Management, Meeting Organization, Project Support, Database Maintenance, Confidentiality, Multi-tasking, Microsoft Office, Logistical Support, Stakeholder Communication, Action Item Follow-up, Problem Solving

Industry

Non-profit Organizations

Description

Description Administrative Assistant Monday-Friday 8:00am-5:00pm Provides administrative, logistical, and project support to the Director. Employee Benefits Competitive Salary, Employer Subsidized Health Insurance for Employee and Family, Employer Matching 401 (k) plan (after 1 year), Employer Subsidized Dental Plan and Vision Plan, Paid life insurance, Employer Paid Training, 136 Hours Paid Time Off (PTO) Per Year. Duties and Responsibilities: 1 Manages the Director’s calendar and schedules appointments 2 Coordinate communications 3 Draft and edit correspondence, manage email, and phone communications, 4 Serves as point of contact for internal and external stakeholders 5 Organizes meetings, prepares agendas, takes minutes, and follows up on action items 6 Creates, edits, and manages various documents including correspondence, reports, and presentations 7 Assists in maintaining program requirements through spreadsheets that track and document deadlines. 8 Assists with the planning, execution, and tracking of projects within the department 9 Maintains databases, tracking key metrics, and ensuring accuracy of information 10 Acts as liaison between the director and other departments, staff, and external contacts 11 Addresses routine issues and escalates more complex problems to the Director as needed 12 Maintains strict confidentiality with sensitive information 13 Assists with ad-hoc tasks and special projects assigned by the Director 14 Assist Director and support staff with administrative duties as needed. 15 Attend staff meetings and trainings as required. 16 Other duties as assigned. Requirements High school diploma or equivalent and experience related to working in a professional setting. Excellent verbal and written communication and administrative skills. Ability to handle sensitive information with discretion. Ability to multi-task. Ability to navigate Microsoft Office programs with ease. Valid Arizona driver’s license, proof of auto insurance, and reliable transportation

Responsibilities

The Administrative Assistant provides administrative, logistical, and project support to the Director. Key duties include managing the Director's calendar, coordinating communications, and assisting with project planning and execution.