PainStop Spine Clinic is a dedicated medical practice focused on providing top-tier care for patients experiencing spine-related issues at the Gulf Coast. Our mission is to deliver compassionate and effective treatments to enhance our patients’ quality of life. We are seeking a skilled and experienced Medical Office Administrative Assistant with HR, bookkeeping, and inventory management expertise to join our administrative department.
Benefits:
- Competitive salary based on experience.
- Health, dental, life and vision insurance.
- Retirement plan with 100 % employer contributions up to 10% of the yearly salary.
- Paid time off and sick pay time off.
- Opportunities for professional development and growth.
- Promotion opportunities to Senior Administrative Assistant or Executive Assistant based on performance and experience.
PainStop Spine Clinic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Summary:
The Medical Office Administrative Assistant will be responsible for managing the administrative functions of our company, including human resources, bookkeeping, and inventory management tasks. The ideal candidate will have a strong background in Human Resource and Bookkeeping skill with excellent organizational skills, and the ability to multitask in a fast-paced environment. Must ensure confidentiality and compliance with HIPAA regulations.
Key Responsibilities:
- Human Resources:
- Oversee the recruitment process, including job postings, candidate screening, and coordinating interviews.
- Handle onboarding and offboarding and firing processes for employees.
- Manage employee records, including tracking attendance, benefits, and performance evaluations.
- Ensure compliance with small business labor laws and company policy.
- Bookkeeping:
- Perform daily bookkeeping tasks, including accounts payable/receivable, bank reconciliations, and payroll processing. Create financial reports to the Business Administrator.
- Monitor and manage expenses and ensure accurate financial records.
- Coordinate with external accountants for annual audits and yearly tax filings.
- Inventory Management:
- Oversee and manage the clinic’s inventory, including medical supplies and office equipment.
- Maintain accurate inventory records and ensure timely ordering of supplies.
- Conduct regular inventory audits and reconcile discrepancies.
- Coordinate suppliers to ensure timely delivery, comparable prising and manage relationships.
- General Office practice:
- Order and manage office supplies and equipment.
- Maintain a clean and organized office environment.
- Handle general inquiries and provide excellent customer service to patients and visitors.
Qualifications:
- Proven experience as a Medical Office Administrative Assistant or similar role.
- Strong knowledge of medical office procedures, HR practices, bookkeeping principles, and inventory management.
- Proficiency on accounting software (e.g., QuickBooks).
- Experience with Indeed for recruiting and familiarity HR management steps and procedure.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Typing speed of at least 50 WORDS per minute with ten keys skill.
- Excellent organizational and multitasking.
- Strong communication and interpersonal abilities.
- Professional attitude, focus, politeness, present and clean.
- Attention to detail and high level of accuracy.

• Ability to maintain confidentiality and handle sensitive information.

• Ability to lift up to 40 pounds, sit and stand for up to 6 hours, and walk stairs.

Must have a Associate’s degree or higher in healthcare administration, business administration, accounting, human resources, or a related field.
Job Types: Full-time, Part-time, Contract
Pay: $13.00 - $17.00 per hour
Expected hours: No less than 38 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In perso

Please refer the Job description for details