Administrative Assistant - Onboarding

at  Mom365

JOB SUMMARY:

The Administrative Assistant in the Onboarding Department is responsible for providing administrative support to ensure the department’s efficient operation. This role involves handling a wide range of administrative and clerical tasks and requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will assist with the onboarding process of new employees, ensuring they have a smooth and welcoming experience.

Key Responsibilities:

• Administrative Support:
• Perform general administrative tasks such as answering phones, managing emails, and scheduling I-9 and medical appointments.
• Maintain and organize onboarding documentation and employee records.
• Prepare and distribute onboarding materials and welcome packets for new hires.
• Onboarding Coordination:
• Assist in the coordination of orientation sessions and training programs.
• Communicate with new hires to gather necessary documentation and information.
• Schedule and coordinate onboarding activities, meetings, and events.
• Data Management:
• Enter and update employee information in HR databases.
• Track and manage onboarding progress for new hires.
• Generate and distribute reports related to onboarding metrics and performance.
• Communication:
• Act as a point of contact for new employees during onboarding.
• Liaise between new hires and various departments to ensure a smooth transition.
• Provide clear and timely communication to new employees about their onboarding schedule and requirements.
• Process Improvement:
• Assist in the development and implementation of onboarding policies and procedures.
• Provide feedback on the onboarding process and suggest improvements.
• Ensure compliance with company policies and legal regulations during the onboarding process.

QUALIFICATIONS:

• Education:
• High school diploma or equivalent required.
• Associate’s degree or equivalent experience in Business Administration, Human Resources, or related field preferred.
• Experience:
• Previous experience in an administrative role, preferably within an HR or onboarding department.
• Experience with HR software and databases is a plus.
• Skills:
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented with a high level of accuracy in work.
• Strong interpersonal skills and ability to work in a team-oriented environment.

• Administrative Support:
• Perform general administrative tasks such as answering phones, managing emails, and scheduling I-9 and medical appointments.
• Maintain and organize onboarding documentation and employee records.
• Prepare and distribute onboarding materials and welcome packets for new hires.
• Onboarding Coordination:
• Assist in the coordination of orientation sessions and training programs.
• Communicate with new hires to gather necessary documentation and information.
• Schedule and coordinate onboarding activities, meetings, and events.
• Data Management:
• Enter and update employee information in HR databases.
• Track and manage onboarding progress for new hires.
• Generate and distribute reports related to onboarding metrics and performance.
• Communication:
• Act as a point of contact for new employees during onboarding.
• Liaise between new hires and various departments to ensure a smooth transition.
• Provide clear and timely communication to new employees about their onboarding schedule and requirements.
• Process Improvement:
• Assist in the development and implementation of onboarding policies and procedures.
• Provide feedback on the onboarding process and suggest improvements.
• Ensure compliance with company policies and legal regulations during the onboarding process