Office Administrator (f/m/d)

Location: Hamburg

Department: Administration / Office Management

Contract: FT / could be limited to two years

About the Position

As an Office Administrator (m/f/d), you will take on a central role in day‑to‑day operations. You ensure smooth processes in office management, support organizational and administrative workflows, and act as the first point of contact for both internal and external stakeholders.

Your Responsibilities

Reception & Front Office

• Professional management of the reception area as well as welcoming guests, service providers, and applicants
• Badge management for internal and external personnel.
• Switchboard duties: receiving, forwarding, and handling incoming calls.
• Managing external visitor access as well as organizing meetings and conference rooms.

General Administration & Office Management

• Incoming and outgoing mail, plus internal distribution of documents (Accounting, HR, Management).
• Ordering and managing office supplies and consumables.
• Maintaining filing systems, contract folders, and digital document archives.
• Supporting general administrative tasks and process documentation.

Support in Pre‑Procurement / Purchase Preparation

• Recording and preparing all data required for purchase orders.
• Creating purchase requisitions (PRs) in internal systems.
• Supporting the purchasing department through preliminary checks (signatures, cost centers, budget approvals).

Support in Invoice & Document Flow

• Forwarding invoices to accounting and tracking pending items.
• Checking supplier confirmations, shipping documents, and basic documentation.

General Support

• Assisting with the organization of internal events, trainings, and meetings.
• Maintaining contact lists and organizational overviews.

Your Profile

• Completed commercial training, e.g., office clerk, office management assistant, or an equivalent qualification.
• (Market data indicates typical salaries in Hamburg of approx. €36,700/year, with ranges extending above €52,000 depending on experience.)
• Initial professional experience in office management, reception, or administrative support.
• Confident use of MS Office; experience with ERP systems is an advantage.
• Strong organizational skills, a structured working style, and a high level of service orientation.
• Fluent German and good English skills in word and writing.

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export  licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls.  As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

Job Req Type: Experienced

Required Travel: Yes, 10% of the time

Shift Type: 1st Shift/Days