JOB SUMMARY:

The Department of Otolaryngology – Head & Neck Surgery has an opening for a full-time University Staff (unclassified) Administrative Assistant position.
Positions in this level provide general clerical support to the office and academic operations of a department. Work includes, but is not limited to, administrative support to faculty, credentialing, travel coordination, ordering supplies, procurement functions, and other administrative tasks to support the unit’s work.
Key Responsibilities:

MINIMUM QUALIFICATIONS:

(Administrative Assistant II):

• One year of general clerical experience.

(Administrative Assistant III):

• Three years of administrative assistant experience.

Applicants must meet minimum qualifications at the time of hire.

• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

PREFERRED QUALIFICATIONS:

• Experience providing support to faculty, staff, and students within a higher education and/or medical environment.
• Experience with University of Colorado systems including Concur, COR360, and CU Marketplace.
• Experience creating expense reports to reconcile charges on procurement cards and submitting reimbursement requests.
• Experience with Qgenda or other schedule management software
• Experience in scheduling, arranging travel.
• Experience using cloud-based applications such as Microsoft OneDrive and Smartsheets, and collaboration tools such as Microsoft Teams.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to communicate effectively, both in writing and orally.
• Outstanding customer service skills.
• Ability to work independently, to multitask, and to meet deadlines.
• Strong organizational skills with attention to details and accuracy.
• High level of proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
• Ability to exercise critical judgment and considerable initiative.
• Demonstrated commitment to support efforts to advance diversity and inclusion.

Conditions of Employment: Must be willing and able to…

• Lift/push/pull up to 20 lbs.
• Occasional evening and/or weekend hours.

• Provide back-up support for other office personnel and participate in shared duties of support staff.
• Perform additional duties, assigned or unassigned, as required by the nature and scope of the position and in accordance with University of Colorado policies.