QUALIFICATIONS/SKILLS

• Administrative Assistant/Office Management Program at the College level or an undergraduate degree
• Must have 1 – 2 years experience in an administrative assistant or similar role
• Must have excellent working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Must be proficient in written and oral communication skills to support our requirement to read, edit and compose correspondence
• Must be organized in approaching work tasks and able to prioritize effectively to deal with competing demands
• Must be very adept at exercising tact and discretion when dealing with highly sensitive and highly confidential issues
• Must be able to demonstrate flexibility as well as a comfort level with taking initiative on a wide range of issues
• Good problem-solving skills and an ability to work as a team member on projects
• Keyboarding at 60 w.p.m. with maximum 5% error rate

The Administrative Assistant will provide support to the Operational Director and Managers of the Operating Room and Related Services.

• Prepare meeting material, supporting documentation, prepare/assist with presentations (i.e. power point, reports, etc.), take and type minutes
• Preparation and submission of regularly scheduled reports
• Update and maintain departmental policies and procedures
• Prepare and monitor staff payroll/time sheet submissions, vacation requests/responses
• Manage calendars, schedule meetings, coordinate arrangements/correspondence, room reservations, catering, equipment as required, etc.
• Order and procurement of departmental supplies and equipment
• Process capital requests and track capital budget
• Maintain account disbursements and manage monthly disbursements and financial process.
• Draft OR master schedules
• Other duties, as required