Administrative Assistant - Operations at Healthcare Realty

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

0.0

Posted On

15 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Answering Phones, Drafting Correspondence, Expense Reporting, Meeting Coordination, Filing, Copying, Service Contracts, Construction Agreements, Work Order Tracking, Chargebacks, Rent Statements, Certificates of Insurance Maintenance, Report Preparation, Microsoft Office Suite, Organizational Skills

Industry

Real Estate

Description

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Nashville medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Please send your resume and cover letter to resumes@healthcarerealty.com. Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities Requirements Four+ years progressively responsible office environment experience in property management company or equivalent. Congenial disposition, accounting capabilities, excellent communication and organizational skills. Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors. Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly. Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance. Ability to read and understand contracts. Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment. Bilingual, preferred not required Job Duties Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying. Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes. Work with tenants, building maintenance staff and vendors to ensure work orders are complete. Prepare monthly chargebacks and rent statements. Maintain system for tenant, vendor, and contractor certificates of insurance. Process, organize and review regional paperwork. Prepare regional reports. Perform any additional duties assigned by the Property Manager and other company management. Primary location will be at Nashville Management Office, but will require some work at Murfreesboro Management Office Welcome to Healthcare Realty's Career site

Responsibilities

The role involves performing diverse administrative tasks such as managing correspondence, coordinating meetings, processing expense reports, and preparing service contracts and paperwork for approval. Responsibilities also include liaising with tenants, maintenance staff, and vendors regarding work orders, preparing monthly statements, and maintaining insurance documentation.