Administrative Assistant (Operations Support) at Firehouse Subs Southern Wisconsin

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

0.0

Posted On

29 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Time Management, Attention To Detail, Accuracy, Microsoft Excel, Google Sheets, Written Communication, Verbal Communication, Task Management, Prioritization, Follow-through, Accountability, Problem-solving, Team-oriented

Industry

Restaurants

Description

Benefits: 401(k) Dental insurance Employee discounts Health insurance Vision insurance Position Overview We are seeking a reliable and detail-oriented Administrative Assistant to support day-to-day operations across the organization. This role is focused on project coordination, reporting, and general administrative support to help ensure the business runs efficiently. The ideal candidate is organized, responsive, and comfortable working in a fast-paced environment with multiple priorities. Key Responsibilities · Answer and direct incoming phone calls in a professional manner · Assist with coordinating and tracking ongoing projects and tasks · Prepare and maintain reports, spreadsheets, and operational summaries · Perform accurate data entry and ensure data integrity across systems · Support internal communication and follow-ups across teams · Maintain organized digital files and documentation · Assist with vendor communication and basic administrative coordination · Help ensure deadlines and key deliverables are tracked and met · Provide general administrative support as needed Qualifications · 2+ years of administrative, office, or operations support experience · Strong organizational and time management skills · High attention to detail and accuracy · Proficiency in Microsoft Excel and/or Google Sheets · Strong written and verbal communication skills · Ability to manage multiple tasks and prioritize effectively Preferred Qualifications · Experience in a multi-location business or operations environment · Exposure to reporting, data analysis, or basic bookkeeping · Experience in hospitality or restaurant operations (a plus) Key Competencies · Strong follow-through and accountability · Problem-solving mindset · Ability to stay organized under pressure · Team-oriented with a willingness to jump in where needed Compensation & Benefits · Competitive pay (based on experience) · Benefits package (if applicable) · Paid time off · Growth opportunities within a growing organization Why Join Us This is a hands-on role where you’ll play a key part in keeping operations running smoothly. You’ll work closely with leadership and teams across the business, gaining exposure to multiple aspects of the organization.

Responsibilities

The Administrative Assistant will be responsible for supporting daily operations through project coordination, reporting, and general administrative tasks to ensure business efficiency. Key duties include managing incoming calls, tracking projects, preparing operational summaries, and maintaining data integrity.