Why Guelph:
When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

QUALIFICATIONS AND REQUIREMENTS

• Experience related to the duties listed above, normally acquired through the completion of a diploma in Business Administration or closely related discipline and experience in providing administrative support to senior management. Candidates with an equivalent combination of education and experience may be considered.
• Excellent organizational and office administration skills with the ability to manage multiple tasks in a busy environment and meet stringent deadlines.
• A self-starter with good critical thinking and problem-solving skills.
• Excellent oral and written communications skills along with experience in Accessibility for Ontarians with Disabilities (AODA) requirements, and public report development.
• Excellent interpersonal and team skills and deliver exceptional customer service both internally and externally.
• A high level of professionalism and be flexible in adapting to change.
• Ability to respect and maintain a high level of confidentiality with sensitive issues.
• Advanced skills with Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Ability to support departmental leadership in coordinating and monitoring departmental budgets.
• Experience providing administrative support in a public sector or municipal environment is an asset.
• Experience with JD Edwards and WAM would be an asset.
• Knowledge of the Occupational Health & Safety Act.

• Provide routine administrative support to the General Manager of Public Works including the handling of sensitive and confidential matters
• Effectively manage the General Manager’s schedule and activities
• Receive and organize communications to the General Manager including telephone calls, mail, and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention
• Research, compose and prepare correspondence, reports and presentations as required
• Assist in the composition and preparation of media relations materials and presentations
• Coordinate meetings with community stakeholder groups, occasionally engage in preliminary discussions with stakeholders to clarify issues to determine priority and the required level of General Manager involvement
• Independently and appropriately direct internal/public requests for departmental service
• Anticipate, identify and manage emerging issues and challenges
• Recommend organizational or procedural changes affecting administrative activities
• Attend meetings, transcribe and distribute minutes and follow up on actions assigned to staff
• Maintain professional, effective and co-operative liaison with peers throughout the organization, representatives of other municipalities, the private sector and the general public
• Complete special projects and other duties as assigned
• Perform other related duties as assigned.