Administrative Assistant at ORBIS Inc

Virginia Beach, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Correspondence Preparation, Document Tracking, Archiving, Telephone Etiquette, Message Creation, Inventory Management, Scheduling, Meeting Minutes, Action Item Tracking, In-processing, Microsoft Office, Adobe Professional, Customer Service, Teamwork

Industry

Defense and Space Manufacturing

Description

Administrative Assistant Yorktown, VA ORBIS is seeking an Administrative Assistant to work on–site at the Yorktown Naval Weapons Station, Yorktown, VA in support of our RADIAC and RADCON Professional Services Contract. The Administrative Assistant will be assigned to the Radiological Affairs Support Office along with other full time Administrative Assistants to provide executive level administrative support to the Officer In Charge and a Military and Government staff of approximately 30 personnel. Must be articulate, poised and able to communicate effectively orally and in writing and present a professional appearance and demeanor at all times. Must be able to work well as part of a team and have exceptional customer service skills. Tasks include: Preparing correspondence for signature by the Officer In Charge of NAVSEA DET RASO or NAVSEA 04N in accordance with the Navy Correspondence Manual. Process incoming/outgoing correspondence to include pick-up and drop-off mail; electronic and physical tracking of documents and action items; electronic and physical archiving of documents; directing documents to appropriate staff members; ensuring format and grammar is correct for outgoing correspondence; and distributing correspondence to the appropriate commands. Answer telephone calls and answer caller’s question directly or redirect to appropriate Government staff member. Assist with the receipt, distribution and creation of Naval messages. Manage the inventory of office supplies, to include canvassing staff for their requirements, recommending the source of supply, completing the appropriate purchase request for approval and distributing supplies when they arrive. Schedule suitable facilities or conference rooms for meetings including those conducted via teleconference and videoconference. This tasking includes logistics support, notification of attendees, and distribution of read-ahead materials. Draft meeting minutes and track status of action items. Assist with the in-processing of newly assigned military and civilian government employees. Requirements: Must be proficient in all Microsoft Office applications and Adobe Professional. 3 years of experience preparing correspondence IAW the Navy Correspondence Manual. US Citizen with Secret Security Clearance HS Diploma

Responsibilities

The Administrative Assistant will provide executive-level administrative support to military and government staff, focusing on preparing official correspondence according to Navy standards and managing incoming/outgoing documents and mail processing. Key duties also involve answering phones, assisting with naval messages, managing office supply inventory, and scheduling meetings with logistics support.