In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

WHAT SKILLS OR QUALIFICATIONS YOU’LL BRING:

• High school diploma or equivalent
• 5+ years of experience in an administrative/clerical capacity, preferably for a technical, infrastructure engineering, or construction firm
• Background in clerical support, managing project documents, writing project correspondence, and using office equipment, including ordering project or office supplies.
• Experience in processing vendor and subconsultant invoices, and preparing and submitting invoices for engineering projects .
• Demonstrates proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and presentation software is required.
• An active Notary Public is a plus (but not required)

• Serve as office receptionist, welcoming guests, staff, vendors, etc.
• Support office personnel with collecting, sorting, and scanning mail and packages.
• IT liaison for asset inventory, coordination, return shipping of assets.
• Maintain office supply inventory, to include ordering, organization, and stocking for both facilities and the business unit.
• Assist employees and visitors with work orders for employee and building access badge requests.
• Parsons’ Security liaison.
• Support office team with alerting building security of incoming guests.
• Submit Monthly Office Inspection Report.
• Report Office Space Management.
• Submit Monthly Occupancy Headcount, which entails a monthly headcount of staff working in the office.
• Support Parsons’ facilities team as liaison with building maintenance issues.
• Daily monitoring of websites for new RFPs and announcements.
• Monitor compliance with various State agencies’ prequalification and auditing requirements.
• Process vendor invoices using the Online Check Request (OCR) system.
• Assist Project Managers with review and submittal of client invoices.
• Assist Area Manager/Department Managers with meeting preparations, luncheon orders, etc.
• Assist Area Manager/Department Managers with expense reporting.
• Maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, and problems.
• Serves as focal point for gathering newly published policies and the dissemination of information.
• May represent the office by attendance at meetings with vendors, internal clients or others.
• Keeps manager informed of all pertinent action/pending action.
• Initiates reports, presentations as appropriate, for any or all functions.
• Assist technical leads to maintain client technical prequalification documents and payroll updates.
• May support project controls with administrative tasks as required including document control, filing, organizing, document retention, and other duties as required to support the onsite Program Management contract.
• Office Safety Committee member/support.
• Periodic update of Office Safety, Health and Environment Plan (OSHEP), Business Continuity Management Plan (BCMP), Office Guide, and Visitor’s Guide.