Administrative Assistant - Part Time (30 Hours) at DACHSER USA Air & Sea Logistics Inc.

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

25.0

Posted On

20 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Accounting Support, Vendor Management, Invoice Processing, Office Operations, Records Management, Facility Coordination, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Professional Communication, Interpersonal Skills, TSA Compliance, Inventory Management

Industry

Freight and Package Transportation

Description

Description Provides administrative, accounting, and office support by managing invoices, vendor communications, office operations, records, and facility coordination while ensuring compliance with company procedures. Maintains and distributes monthly utility invoices for multiple vendors. Approves overhead vendor invoices up to $5,000 using TA Process Director. Organizes and maintains invoice records and backup documentation. Coordinates office maintenance and serves as the main vendor contact. Resolves invoice discrepancies and billing issues with vendors. Supports Accounting and SSCA teams with invoice accruals and booking corrections. Orders office supplies and managed employee uniform inventory and distribution. Assists with office events and administrative support activities. Verifies visitor identification and maintained TSA compliance procedures. Processes daily mail, including invoices, notices, and payment checks. Manages shipment of payment checks to lockbox processing. Maintains office key cards and alarm access records. Requirements 3+ years of administrative, office support, or customer service experience preferred. Demonstrated ability to manage office operations, vendor communications, and administrative tasks efficiently. Strong organizational and multitasking skills with the ability to prioritize responsibilities in a fast-paced environment. Team-oriented individual with the ability to work effectively with staff, vendors, and management. Professional communication and interpersonal skills, including strong written and verbal communication abilities. Ability to maintain accurate records, handle confidential information, and meet deadlines. Proficiency in Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint.

Responsibilities

Provides comprehensive administrative and accounting support, including managing vendor invoices, office operations, and facility coordination. Responsible for maintaining records, ordering supplies, and ensuring TSA compliance for visitors.