Administrative Assistant | Part-time at Benchmark Human Services

Helena, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Administrative Support, Reception Duties, Data Entry, Customer Service, Communication, Document Preparation, Mail Distribution, Office Organization, Confidentiality, Scheduling, HR Support, Multi-line Switchboard, Building Security, Supply Ordering, Fax Handling

Industry

Individual and Family Services

Description

Description At Benchmark, we're not just about providing services – we're about transforming lives. In 2025, Benchmark Human Services celebrates 65 Years of Stories! Since 1960, Benchmark has been empowering marginalized populations to see their potential. We are committed to realizing the full potential of Everyone – those we serve, our partners, and vendors, and our employees who bring our mission to life each day. We actively strive to be a workplace that honors the unique experience of our employees. Benchmark believes we are stronger, better, more effective in our pursuits when we are diverse; when we are equitable; and we create space for everyone to be their authentic selves. As a national leader in providing services to individuals with disabilities and mental illness, we're seeking dedicated leaders to join our Helena office as a Part-time Administrative Assistant. The Administrative Assistant is responsible for providing clerical and administrative support, including secretarial and receptionist duties. Benefits: Health, Dental and Vision Insurance Paid Time Off & Sick Time Pay Mileage Reimbursement 401k Plan with Company Match Tuition Reimbursement Company Paid Life Insurance Voluntary Benefits Referral Bonuses Discount Programs Flexible Spending Accounts (FSA) Responsibilities Include: Perform reception desk duties including answering multi-line switchboard, directing calls, faxes, messages, and mail to appropriate personnel, and directing visitors to appropriate staff. Assist HR Office Coordinator with HR related responsibilities including: contacting employment references, uploading documents, running backgrounds, and data entry. Communicate information in a professional and courteous manner to individuals served, staff, and visitors. Refer questionable situations to appropriate personnel and communicate any concerns with supervisor. Unlocking and locking the building at 8:00am, and at the close of business hours 4:30 p.m. on weekdays, even during inclement weather. Prepare outgoing mail and distribute incoming mail appropriately. Prepare & set up conference room or training room for scheduled meetings & reset space after. Order supplies for office as directed ?? Assist with day-to-day tasks of the office: customer contact, phone, email, mail, filing, document preparation, document shredding, and data entry. Keep office common areas clean and organized. Receives and directs fax documents to the appropriate area and staff. Assist with Client Files and Scanning in Financial documents. Assist with communications and scheduling outside vendors for repairs and service. Handles confidential information with discretion. Monitor the entry doors, greet those who enter, and assist as needed. Other duties as assigned. Qualifications: Valid driver's license. High school diploma or GED. Experience in reception and/or office duties or associate's degree in business. Ready to Join Us? If you’re ready to embark on a rewarding career where every day brings new opportunities to make a difference, apply online at Benchmarkhs.com/Careers and select Montana. EEO and Affirmative Action Employer, Veterans, Women and Individuals with Disabilities encouraged to apply. Benchmark has provided services for 65 years. Learn more about our 65th anniversary celebration: 65 Years of Stories. INDOTH

Responsibilities

The Administrative Assistant is responsible for providing clerical and administrative support, including secretarial and receptionist duties. This includes managing reception desk duties, assisting with HR responsibilities, and maintaining office organization.