ADMINISTRATIVE ASSISTANT (PART-TIME )

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What is Equisoft? Equisoft is a global provider of advanced insurance and investment digital solutions, recognized as a valued partner by over 250 of the world’s leading financial institutions. We offer a complete ecosystem of end-to-end and scalable solutions that help our clients tackle any challenge in this era of digital disruption. Our business-driven approach, deep industry knowledge, innovative technology, and expert teams help our partners solve their biggest, most complex problems. With are diverse and multicultural team of experts based in North America, the Caribbean, Latin America, Europe, Africa, Asia and Australia, Equisoft helps its clients tackle any challenge in this era of digital disruption.

Why Choose Equisoft? With 950+ employees, we are a stable organization that offers career advancement and fosters a stimulating environment.

• Hiring Location: Colombia
• The position is remote based due to its nature
• Part-time Role (16 hours/ 2 days per week)

Role: The Administrative Assistant reports to the Manager, Facilities and Administration. You will be a support for LATAM’s VP, a focal point for the teams for both our companies in Colombia, working closely with the business teams and buildings management to make certain that the office environment is ready and effective. You will also be instrumental in ensuring that the LATAM team is a positive and thriving place to work, running socials and adding an element of human care to the workplace.
This is an excellent opportunity for someone who thrives on helping people, troubleshooting a range of issues and who enjoys being that person who the wider team turn to for help and has the skills to enhance our local office community.

SOFT SKILLS

• Strong sense of organization and prioritizing
• Analytical and problem-solving skills
• Ability to communicate, write and synthesize information
• Ability to multi-task in a rapid-paced environment
• Team spirit, tact, diplomacy, autonomy, rigor, and discipline
• Ability to balance stakeholder requirements (business need, regulation, service provision etc)
• Customer Service
  Equisoft is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
  We thank you for your interest in our company and we guarantee that all submitted applications will be considered.
  Only those whose applications are selected will be contacted for interview purposes. By submitting your application, you consent to Equisoft collecting, using & storing your personal data in order to apply for a job and for Equisoft to analyze your application. Due to the nature of its products and services, Equisoft will perform thorough background checks prior to confirming one’s employment

EMPLOYEE ORIENTED ADMINISTRATIVE TASKS

• Organize and support the new employees onboarding
• Coordinate social club activities and corporate events (parties, special activities, welcoming new members)
• Organize and support employee events and ad-hoc activities such as order meals, snacks
• Assist employees in organizing corporate travel (e.g. Concur profile creation, booking travel guests if needed, follow ups with our travel agent etc.)
• Support the IT team to ensure that the employees will get any IT equipment (receiving screens, computer equipment, office equipment, sending the IT equipment to other offices etc)
• Any other initiatives that will contribute to increasing our employees’ level of happiness

ADMINISTRATIVE TASKS

• Organize and plan the administration needs of the virtual office such as mailing, shipping, equipment orders, process invoices, etc.
• Respond to customer and supplier communications in a timely manner and provide impeccable service
• Support LATAM’s team in any administrative and communication tasks
• Follow Equisoft process