Administrative Assistant (Part-time) at Hope Family Partners LLC

Lewiston, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

20.0

Posted On

26 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Answering Phones, Visitor Reception, Filing Systems Maintenance, Information Retrieval, Written Summaries, Inquiry Resolution, Travel Coordination, Meeting Scheduling, Agenda Preparation, Minute Taking, Office Supply Management, Equipment Maintenance, Verbal Communication, Written Communication, Interpersonal Skills, Customer Service

Industry

Description

Description Summary The Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments. Essential Functions Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for leadership. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Performs other related duties as assigned. Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Benefits: Flexible schedule Paid time off Paid training Requirements Physical Requirements Ability to do standing/sedentary tasks for long periods of time. Ability to perform a range of motion tasks including but not limited to stretching, stooping and lifting. Ability to lift 15 pounds. Qualifications High School Diploma or GED Two years of experience in an administrative role preferred. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Authorized to work in the United States. Equal Employment Opportunity Hope Family Partners is an Equal Opportunity Employer.

Responsibilities

The Administrative Assistant supports the main office's efficient operation by handling clerical and administrative tasks across all departments, including managing communications and visitor interactions. Key duties involve answering phones, directing visitors, maintaining filing systems, retrieving and summarizing information, and coordinating schedules for leadership.