Administrative Assistant, Part Time at METHOD ARCHITECTURE LLC

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Feb, 26

Salary

0.0

Posted On

18 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organization, Time Management, Writing, Multitasking, Teamwork, MS Office, IT Support, Automation Knowledge, Asset Management Software, AI Experience, Teams, Planner

Industry

Architecture and Planning

Description

Description Company Overview Method Architecture is a uniquely ego-free architecture firm, committed to a systematic creative process that focuses on clients and their needs first and foremost. Operating with the flexibility of a small firm, but with a big reach, Method is a full-service architecture firm specializing in tenant finish and ground-up projects encompassing industrial, corporate interiors, healthcare, hospitality, breweries, retail and more. Position Overview The Administrative Assistant should help to keep the office running efficiently, have professional communication and writing capabilities, flexibility to assist other departments with administrative projects, as well as provide a positive first impression for clients and guests. This role is hourly and part time - hours of availability are open for discussion, but should be consistent and within the timeframe most staff are in office. This role is in-office only. Job Responsibilities: Greet guests Reply professionally and promptly to calls and emails Mail: copy, scan, sort Answer door, accept deliveries Fill out courier requests Order and stock supplies Overall upkeep of the office Troubleshoot light IT issues Communicate with landlord, janitorial, and vendors on any facility issues Coordinate product presentation/lunch and learn with vendors Assist Marketing department with event planning and set ups Assist HR in various company culture tasks, onboarding and offboarding Additional projects as needed Life at Method Method Architecture’s employees participate in a collaborative work environment that facilitates the cultivation of fresh and exciting ideas to fulfill the specific needs of the client. Method is pleased to have an open approach to employment with an ego-free, positive environment for employees in which everyone can thrive. Requirements Skills & Abilities Excellent communication, organization, and time management skills Excellent writing skills Able to multitask and balance multiple projects Able to work independently and as part of a team Ability to work in an open office environment Proficient in MS Office (Word, Excel, and PowerPoint) IT support skills, automation knowledge, and /or asset management software knowledge Experience with AI (ex. CoPilot, Chat GPT, etc), Teams, and Planner a plus Work Experience Minimum 3 years of relevant work experience Experience in A/E/C industry preferred Formal Education High school diploma or equivalent experience Licenses/Certifications Notary Public preferred This information is to be treated as an overview of the position and not all encompassing of the role. The management team has the ability to assign other tasks as needed to ensure the success of the position.

Responsibilities

The Administrative Assistant will help keep the office running efficiently, greet guests, and manage communications. This role also involves assisting various departments with administrative projects and maintaining a positive environment for clients and guests.