Administrative Assistant- Part Time at Plainfield Park District

Plainfield, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

17.0

Posted On

14 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Customer Service, Office Organization, Communication Skills, Microsoft Office, Organizational Skills, Discretion, Minute Taking, Research Skills, Time Management, Problem Solving, Team Coordination, Attention to Detail, Professionalism, Multi-tasking, Confidentiality

Industry

Recreational Facilities

Description

Description The Administrative Assistant is responsible for supporting the Executive Director, Department Directors and other administrative staff and to provide customer service and program registration to customers. $17.00 per hour This position is 19.5 hours per week. Wed-Fri 9:00am-4:00pm ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides clerical support to Executive Director, Department Directors and other administrative staff i.e. filing, typing, distributing mail, copying, faxing, gather/research information, bind books and overall office organization. Represents the Park District as a first point of contact to residents, customers, participants. Provides a friendly, professional and positive atmosphere for park district patrons, answers routine inquiries on park district services from residents, participants, and vendors, directs questions to appropriate staff person. Accountable for completing all clerical functions accurately and timely according to PPD guidelines and expectations. Works with confidential material and must display the utmost discretion and professionalism in handling those materials. Attend Park Board committee meetings and prepare minutes as needed. Respond to internal and external phone calls, e-mails, comments and suggestions in a timely manner. Provide accurate information regarding programs, permits, rentals and registration. Responsible for purchasing departmental office supplies in accordance with District purchasing policies. Assists with building responsibilities including opening and closing. Works in coordination with all internal departments to reach overall strategic objectives of the District. Perform all job tasks within the rules and guidelines of the Park District’s safety program. Performs any additional related tasks as required Requirements 2 years practical experience in administrative / office experience preferred. High School diploma required. Equivalent work experience will be considered. Must have mode of transportation available. C.P.R. and A.E.D. certified required; ability to certify within 6 months of hire. Ability to develop and maintain working relationships with internal departments. Proficient knowledge with Microsoft office programs. Ability to follow direction and work independently. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively Strong verbal and written communication skills.

Responsibilities

The Administrative Assistant supports the Executive Director and Department Directors by providing clerical support and customer service. This role includes managing inquiries, handling confidential materials, and assisting with office organization.