Administrative Assistant at PCI Productions

Mountain View, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

49.26

Posted On

24 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Meeting Coordination, Event Planning, Correspondence Drafting, Document Management, Office Supply Management, Publication Coordination, Travel Coordination, Safety Issue Tracking, Calendar Management, Facility Management Backup, Visitor Processing, Microsoft Office, Independent Performance, Scheduling, Logistics Support, Report Submission

Industry

Public Relations and Communications Services

Description

PCI Productions LLC is looking for an administrative assistant in support of a government contract in Mountain View, California. The employee may be required to: * Plan and coordinate meetings, events and special projects * Arrange meeting locations and assure that appropriate presentation materials. * Prepare agendas and information packets. * Reproduce and distribute hard copy presentation materials. * Sorting and distributing mail * Retrieve, sort, send, scan, and distribute mail. * Draft, process and finalize letters and correspondence. * Compile, copy, scan and distribute documents. * Manage, receive, stock, maintain and organize office supplies Prepare orders for supplies using web-based ordering system. * Coordinate the NF1676 publications process. * Update Division publication repository with approved NF1676 papers. * Coordinate, review, train, update and support branch members with the travel process * Enter, track and maintain safety or facility issues. Call in any safety or facility issues to Center trouble desk * Support Division safety walk-throughs. * Submit service requests as needed for corrections or in support of needed activities. * Maintain calendars, including scheduling, re-scheduling, and prioritizing appointments and meetings as well as accepting or declining invitations for the Division Chief and Deputy Chief. * Serve as the Division Point of Contact for the Division's Morale, Welfare, and Recreation (MWR) activities. * Act as backup facility manager for the Division * Serve as event and conference support. Reserve conference facility within Moffett Field along with submitting logistics requirements for setup and cleanup. Coordinate resources needed: catering, deliveries. Process visitors, guest speakers with badges including foreign nationals. Create, update, and distribute required materials. Support the check-in desk. Submit summary reports for each event. Qualifications: * Candidates must have 6 years' experience that demonstrates practical knowledge in the above listed tasks. A 4-year degree can be substituted for 4 years of experience. * Candidate must have advanced knowledge of Microsoft Office applications. * Candidate must be capable of independent performance and able to anticipate the needs of the team. * Candidate must be a US citizen.

Responsibilities

The administrative assistant will be responsible for planning and coordinating meetings, managing correspondence, handling document reproduction and distribution, and maintaining office supplies for a government contract. Key duties also include coordinating publications, supporting travel processes, tracking facility issues, and managing calendars for leadership.