Administrative Assistant at PCL Construction

Delhi, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Document control, Project documentation, Cost tracking, Invoice management, Schedule reporting, Meeting coordination, Onboarding, Vendor coordination, Timekeeping, Payroll documentation, Office operations, Microsoft Office, Communication, Organizational skills, Attention to detail

Industry

Construction

Description

The future you want is within reach. Let’s build it together. At PCL Construction, Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry. We’re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what’s next in construction, we are investing in what’s next for your career. As a Administrative Assistant for PCL Construction, Inc. in Delhi, Louisiana,you will provide on-site administrative support to project managers, superintendents, and field teams. We are seeking an experienced Administrative Assistant to support construction activities on a large-scale industrial wastewater treatment plant project in Delhi, Louisiana. This is a site-based position, supporting daily field and project operations. The project includes construction of a 4.0 million gallons per day wastewater treatment facility with multiple buildings that will process flows from a newly constructed off-site data center campus. The Administrative Assistant will play a key role in supporting the construction team from project kickoff through closeout by ensuring accurate documentation, coordination, and administrative support. Why Choose PCL? Choose a career with rewards that matter. PCL’s total rewards are designed to support your growth, well-being and future success—because when you succeed, we all do. Our offerings could include: Employee ownership opportunities that build long-term value Annual discretionary performance bonuses 401(k) with company match Industry-leading medical, dental and vision benefits Prescription drug coverage and telemedicine services Life, AD&D and disability insurance Paid parental leave and family care support HSA or FSA for healthcare, dependent care and transportation Mental health and wellness support, including Employee Assistance Programs Career growth pathways, leadership development and mentorship programs Access to world-class training through PCL’s College of Construction and professional development courses Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions Here's how a Administrative Assistant for PCL Construction, Inc. within Civil East contributes to our team:Responsibilities Provide on-site administrative support to project managers, superintendents, and field teams, supporting day-to-day construction operations Support project activities from kickoff through closeout, ensuring all documentation is accurate, complete, and properly maintained Manage and maintain project documentation, logs, correspondence, reports, and filing systems in compliance with company and project requirements Ensure appropriate document control by filing, composing, editing, and distributing project and office documents and reports Assist with managing project budgets by tracking costs, invoices, expenses, and supporting cost control and reporting efforts Track project progress and assist with schedule and cost reporting to support project managers and leadership Coordinate project and internal meetings, prepare materials, document action items, and distribute information to stakeholders Support onboarding and offboarding of project personnel, including documentation and coordination with project teams Assist with subcontractor and vendor coordination, communications, and documentation Support timekeeping, payroll documentation, and expense reporting for project staff Answer telephone calls, take messages, and route communications for project managers, departments, or team members Maintain office operations at the project site, including ordering supplies, managing mail distribution, and coordinating courier requests Arrange travel, hotel, and car reservations when required and prepare travel itineraries Greet visitors, answer questions, direct them to meeting locations, and connect them with project personnel as applicable Develop and maintain professional, respectful, and customer-focused working relationships with project managers, subcontractors, vendors, and all project stakeholders Qualifications 3–5 years of experience in an administrative role supporting a construction or field-based project team Experience supporting large-scale construction or industrial projects preferred High school diploma required Associate’s or Bachelor’s degree, diploma, or certificate in Office Administration or a related field considered an asset Strong experience working alongside project managers, subcontractors, vendors, and other stakeholders Proven ability to manage multiple priorities in a fast-paced construction environment Highly skilled in reporting, document control, and coordinating multiple workstreams Proficient in Microsoft Office, including Outlook, Word, Excel, Teams, PowerPoint, and OneNote; experience with construction-related systems preferred Strong organizational skills with high attention to detail and accuracy Excellent verbal, written, and interpersonal communication skills Ability to create, edit, proofread, and format documents and reports Ability to act with discretion and handle confidential information professionally Ability to remain calm under pressure and effectively handle challenging situations Demonstrated ability to develop and maintain effective, professional working relationships Ability to work on-site full-time and support a 6x10 construction schedule Your Work Has Purpose Here PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity. At PCL Construction, Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background. We know everyone's needs are different, if you require accommodation during the application process, please contact careers@pcl.com and include the position and location of interest. Company: PCL Construction, Inc. Primary Location: Delhi, Louisiana Job Title: Administrative Assistant Requisition ID: 12353

Responsibilities

The Administrative Assistant provides on-site support to project managers and field teams by managing project documentation, logs, and reports from kickoff through closeout. They also assist with cost tracking, meeting coordination, personnel onboarding, and general office operations at the construction site.