Administrative Assistant Pedi Neurosciences at Ascension

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

0.0

Posted On

29 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, UT Platform Management, Ascension Platform Management, Correspondence Drafting, Report Preparation, Presentation Material Creation, Event Logistics, Travel Arrangement, Expense Reimbursement, Database Management, Data Verification, Inquiry Screening, Visitor Management, Microsoft Office, Google Suite

Industry

Hospitals and Health Care

Description

Your future role at a glance Location: Austin, TX Facility: DC - Specialty Pavilion Department/Specialty: Pedi Neurosciences Schedule: Full Time | Monday - Friday 8:00a - 5:00p Life at Ascension: Where purpose meets opportunity Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter. Benefits that help you thrive Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance Time to recharge: pro-rated paid time off (PTO) and holidays Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources Family support: parental leave, adoption assistance and family benefits Other benefits: optional legal and pet insurance, transportation savings and more Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process. How you’ll make an impact in this role Orchestrate Complex Dual-System Calendars by managing high-volume scheduling across both UT and Ascension platforms, ensuring seamless coordination for diverse teams and medical providers. Execute High-Impact Departmental Communications by drafting and distributing professional correspondence, reports, and presentation materials that drive informed decision-making. Direct Seamless Event & Travel Logistics by leading the preparation for meetings and conferences, including the management of complex travel arrangements and expense reimbursements. Guarantee Data Integrity & Operational Accuracy by meticulously managing databases and verifying information to identify and resolve discrepancies before they impact the program. Serve as a Professional Brand Ambassador by expertly screening inquiries and managing visitor interactions, ensuring a welcoming and efficient first point of contact for the department. What minimum requirements you’ll need Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable. What additional preferences we're seeking A minimum of an Associate Degree combined with direct Healthcare Administrative experience, ensuring a baseline understanding of medical terminology and compliance. Expertise in both Microsoft Office OR Google Suite Equal employment opportunity employer Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster. Fraud prevention notice Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system. E-Verify statement Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.

Responsibilities

The role involves orchestrating complex dual-system calendars across UT and Ascension platforms for high-volume scheduling and executing high-impact departmental communications by drafting professional correspondence and reports. Responsibilities also include managing event and travel logistics, guaranteeing data integrity through meticulous database management, and serving as a professional brand ambassador by screening inquiries.