Pinewood Healthcare is a leading developer, manufacturer and marketer of healthcare products, currently employing over 320 people across two sites in Tipperary and Dublin. Originally established in 1976 to serve the renal care market in Ireland, Pinewood evolved over the years under indigenous Irish ownership until its sale in 2006 to the Wockhardt Group, an Indian global pharmaceutical and biotechnology company headquartered in Mumbai, India. Wockhardt employs over 7,000 people across 27 nationalities with a presence in the USA, UK, Ireland, Switzerland, France, Mexico, Russia and many other countries. It has manufacturing and research facilities in India, the USA and UK and a manufacturing facility in Ireland (Pinewood Healthcare).

KEY REQUIREMENTS:

• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (Word, Excel and PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Qualification as an Administrative assistant or Secretary will be a plus.

KEY RESPONSIBILITIES (INCLUDE BUT NOT LIMITED TO):

• Handling email and phone inquiries.
• Taking messages and redirecting calls as required, including 1 day/week of switchboard duty.
• Sorting the post & booking courier.
• Managing the travel plans, appointments, and agendas of senior management.
• Taking inventory and replacing office supplies when necessary.
• Submitting reports and preparing presentations and general research.
• Developing and maintaining a filing system.
• Photocopying & scanning
• Creating and updating databases for various forms of data.
• Processing purchase orders & invoices /expenses.
• Taking minutes in staff meetings.
• Assistance to team members in internal audits and information gathering
• Assisting colleagues & senior management whenever possible.
• Above are not exhaustive and may vary depending on the demands of the role.