GENERAL INFORMATION

Job Location
Montreal, QC
Date Published
14-Aug-2025
Department
Project Management
Employment Type
Permanent
Working Arrangement
Hybrid
Role Type
Full-Time

JOB DESCRIPTION

Ready to build your career? We want to hear from you.
As a Project Administrative Assistant working within Pomerleau’s Civil & Infrastructure team, you will play a key role in supporting project teams in their essential administrative tasks. Working on large-scale construction projects - ranging from $1.5 million to over $1 billion - you’ll help update project documentation, meeting schedules and coordinate project resources.

What you will do :

• Assist project assistant with billing tasks and other follow-ups;
• Use of Office 365 (Outllook, Word, Excel, Teams)
• Email management and follow-up;
• Reconcile work orders and invoices and submit for approval and processing.
• Scan and rename all delivery bills;
• Categorize all documents in the project tree (tickets, invoices, manifests, AC, etc.).
• Enter daily data for various items (concrete tickets, stone tickets, trucking tickets, etc.) into our in-house software for efficient cost tracking.
• Learning different software (HCSS, CMIC), familiarization with Pomerleau acronyms;
• All other related tasks according to specific project needs.
• List of project phases to be updated
• Invoice management for ‘’cost+’’ project (voucher query).

This role could be for you if you have :

• Two years’ administrative experience in a fast-paced environment.
• Ability to work with MS Office suite and Adobe.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we’ve proudly held the distinction of being one of Canada’s Top 100 Employers.
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process

What you will do :

• Assist project assistant with billing tasks and other follow-ups;
• Use of Office 365 (Outllook, Word, Excel, Teams)
• Email management and follow-up;
• Reconcile work orders and invoices and submit for approval and processing.
• Scan and rename all delivery bills;
• Categorize all documents in the project tree (tickets, invoices, manifests, AC, etc.).
• Enter daily data for various items (concrete tickets, stone tickets, trucking tickets, etc.) into our in-house software for efficient cost tracking.
• Learning different software (HCSS, CMIC), familiarization with Pomerleau acronyms;
• All other related tasks according to specific project needs.
• List of project phases to be updated
• Invoice management for ‘’cost+’’ project (voucher query)

This role could be for you if you have :

• Two years’ administrative experience in a fast-paced environment.
• Ability to work with MS Office suite and Adobe