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Administrative Assistant at Porte Brown LLC
Elk Grove Village, Illinois, United States -
Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

0.0

Posted On

25 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Organized, Detail-Oriented, Multitasking, Communication, Time Management, Document Preparation, Financial Processing, Office Operations, Phone Management, Inventory Management, Digital Record Keeping, Mail Handling, Shredding, UPS Shipments, Report Preparation, Independent Work

Industry

Accounting

Description
Description We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations. This role involves a variety of administrative tasks, including the preparation and processing of documents, shipments, and financials. The ideal candidate will possess strong multitasking skills, an ability to work independently, and attention to detail. The Administrative Assistant will also be expected to provide backup support for phone management when needed. Key Responsibilities: Assemble tax returns by gathering necessary documents and ensuring accuracy. Prepare UPS shipments, including labeling, packaging, and scheduling pickups. Process financial documents and assist with the preparation of reports. Handle outgoing mail by sorting, labeling, and ensuring timely distribution. Collect shredding materials and ensure secure disposal of sensitive documents. Monitor and check office supplies; stock inventory and place orders as needed. Regularly update views and manage information within Workstream. Scan documents and files to maintain digital records and ensure accessibility. Serve as a backup for answering phones and directing calls as necessary. Requirements Requirements · High school diploma or equivalent degree · 2+ years of experience · Ability to multitask · Excellent verbal and written communication · Ability to follow instructions · Ability to manage time effectively Certifications, Licenses, Registrations · None
Responsibilities
The Administrative Assistant will support daily office operations by preparing documents, processing shipments, and handling financials. Additional responsibilities include managing office supplies and providing backup support for phone management.