ADMINISTRATIVE ASSISTANT (PRIMARY CARE CLINIC) at Fort Defiance Indian Hospital Board Inc

Fort Defiance Agency, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

25.62

Posted On

22 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Clerical support, Record keeping, Meeting coordination, Budget tracking, Correspondence management, Data entry, Office supplies control, CMS compliance, Project management, Communication, Scheduling, Documentation, Time management

Industry

Hospitals and Health Care

Description

CLOSING DATE: Friday, May 1, 2026, at 4:00 PM Salary Range: $21.17 - $25.62 per hour **APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER’S LICENSE** ** RESUME AND REFERENCES ARE REQUIRED** ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES: * Coordinates a variety of administrative clerical support activities in order to facilitate and expedite the administrative and clerical priorities of the office. * Screens calls and visitors, refers to appropriate staff member and forwards only those calls or visitors requiring their attention. * Responds to inquiries for general information; completes copier projects, mail handling, and supplies control. * Receives and routes mail to appropriate offices for action. * Takes full responsibility to ensure timely reply or action; secures and furnishes information required by higher-level management relative to action required or taken. * Reviews outgoing correspondence, verifies for signature of approval, including proper format, and determines if it conforms to established processes. * Retrieves, assembles, and summarizes information as required from files and documents as requested. * Coordinates meeting logistics, which includes making reservations for meeting room, open locked areas and notify all participants. * Initiates and maintain records for all educational courses offered, sign up/sign in, and evaluations. * Reads all incoming correspondence and determines proper action. Reviews outgoing correspondence and reports for proper formatting, mathematical and grammatical correctness and content, and ascertaining that all necessary coordination of facts have been completed and in accordance with established policy. * Provides clerical and administrative support for the Nursing Staff monthly meetings by communicating meeting dates and time, creates minutes, staff appointments and other pertinent material. * Organizes and maintains educational files and records, manuals, handbooks, and other related materials. * Maintains personnel listings of all Division employees and other departmental record keeping such as licensure requirements, and the maintenance of nursing competency files under the direction of the Clinical Educator/Nurse Executive. * Establishes and maintains a tracking system on commitment records and the budget allotted for equipment purchases, travel expenditures, training expenditures, and supply purchases and records expenses. Checks the accuracy, updates records, and checks status of funds to assure funds are available to cover transactions. * Acts as the project manager for special projects, at the request of reporting supervisor which may include planning and coordinating multiple presentations, disseminating information, and organizing events for the department of Emergency Department. * Completes all yearly Center for Medicare and Medicaid Services (CMS) required training by the indicated due dates. * Assists, promotes, and supports compliance with established CMS standards. * Performs other duties as assigned. MANDATORY MINIMUM QUALIFICATIONS: Experience: Two (2) years of direct work experience. Education: Associate’s degree in Business Administration or related field from an accredited school or two (2) years additional direct work experience. **Please email degree, transcripts, license and certifications to Felicia.Davis@fdihb.org** NAVAJO/INDIAN PREFERENCE: FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.

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Responsibilities

The Administrative Assistant coordinates clerical support activities, manages office correspondence, and maintains personnel and educational records. They also assist with meeting logistics, budget tracking, and ensure compliance with CMS standards.