JOB SUMMARY

Our client is seeking a highly organized and detail-oriented Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong clerical and customer service skills, with experience in managing front desk operations and handling multi-line phone systems. This role is essential for ensuring smooth office operations and providing excellent support to both staff and clients.

SKILLS

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to manage multiple tasks effectively
• Excellent typing skills with attention to detail for accurate data entry
• Previous experience in administrative roles or office management preferred
• Strong customer service skills with the ability to handle inquiries professionally
• Effective time management skills to prioritize tasks in a fast-paced environment
  Job Type: Full-time
  Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• This position is fully on-site Monday through Friday with daytime hours and requires flexibility with the daily work hours. Some days could be 8am to 5pm, others could be 10am to 7 or 7:30pm. Are you able to meet this need?
• How soon are you available to begin working?
• Are you presently employed?

Education:

• High school or equivalent (Required)

Ability to Commute:

• Union City, NJ 07087 (Required)

Work Location: In perso

• Manage front desk operations, including greeting visitors and answering inquiries
• Handle multi-line phone systems, directing calls appropriately and providing excellent phone etiquette
• Perform data entry, filing, and clerical tasks to maintain organized records
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Provide customer support by addressing client needs and resolving issues promptly
• Utilize Microsoft Office for document preparation, communication, and data management
• Conduct proofreading of documents to ensure accuracy ad professionalism
• Maintain office supplies inventory and order supplies when necessary
• Collaborate with team members to improve office processes and enhance efficiency