KEY REQUIREMENTS

• Certificate or diploma in Office or Business Administration or equivalent program is required.
• Two years of related experience is required.
• Experience using Microsoft Office is required. Experience using accounting software (i.e., Simply, QuickBooks) is an asset.
• Valid Class 5 driver’s license is required
• A clean drivers abstract is required
• Must provide a clear Criminal Record check with Vulnerable Sector
• Ability to speak Cree or Dene is a definite asset
• Experience working in an Indigenous community including knowledge of First Nations culture, traditions and values is considered an asset

ABOUT THE ROLE

We are seeking a dependable and productive individual with excellent interpersonal skills to fill the position of Administrative Assistant / Program Support. Reporting directly to the Manager, Mental Health and Addictions and Child Family Services, the incumbent will provide a range of administrative support duties to enhance the department’s efficiency and responsiveness. This is a full-time temporary position for approximately 18 months, based out of Fort McKay, AB,

KEY RESPONSIBILITIES

Primary responsibilities include, but are not limited to:

• Schedule meetings and handle business and administrative details.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes, as required.
• Make travel arrangements; prepare expense reports; and order and maintain office supplies, promotional merchandise, and work gear, as required.
• Prepare, distribute, and follow up on correspondence including, but not limited to, letters, memos, emails, and other written documents.
• Assist in drafting correspondence and reports.
• Provide accurate information, exercise good judgement, and maintain confidentiality and privacy of information and material.
• Perform data entry and searches within systems and programs specific to the branch/department.
• Answer telephones, transfer phone calls, take and relay messages, return phone calls.
• Forward incoming general e-mails to the appropriate staff member.
• Greet visitors to the organization in a professional and friendly manner and ensure pleasant experience.
• Sort incoming mail, faxes, and deliveries for distribution, as required.
• Operate and maintain personal office space, staff room, and office equipment such as photocopiers, voice mail messaging systems, computer scanning equipment, and fax machines.
• Manage general office safety and cleanliness conditions.
• Issue PO numbers for branch/department, as required.
• Assist colleagues with planning and organizing special events within the company/department, as required
• Work collaboratively with the branch/department’s team and assist with assignments, as required.
• Determine and maintain office procedures.
• Develop and maintain electronic and hard copy filing systems, as required.
• Provide support/back up to other administrative roles, as required.
• Perform other related duties as required.
• Other duties as assigned.