Administrative Assistant / Project Coordinator
Our growing company needs your support! This role is one that would wear a few hats. We are looking for someone that can support our whole team as an administrative assistant as well as the role of project coordinator for our renovation projects.
How about one which recognizes and rewards you for your efforts?
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Do you want to grow alongside a growing company that offers exciting projects in a fast paced, rewarding career?
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Do you love learning, growing and being apart of a team?
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Do you love working with clients and bringing their renovation dreams to life?
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… then give us a call because we would love to talk to you. Our Vision is to be the best residential design and renovation company in our area. Our company is growing and we want to build our team with passionate, motivated people who are excited about design.
What’s the Job all about?
In our Burlington and Stoney Creek showroom. Hours Monday to Friday 9:00-5:00pm . Rotating Saturday Shifts - 10-2pm
**Looking for someone highly detail oriented, organized and cares about their work and their clients.

JOB DESCRIPTION:

The candidate will be responsible for assisting with all aspects of sales operations and client relations to providing support to the project managers and interior designers. General administrative tasks, managing clients, managing leads and materials in the showroom. Client communication and communication with vendors and suppliers. General book keeping tasks. Supporting the design team by sourcing and pricing materials.
As a project coordinator the role entails managing all materials and finishing ordered for all renovation projects. This includes putting together purchase orders, tracking orders, quality control of materials and managing deliveries. Supporting the project manager with preparing bid packages, schedule updates and material returns.
We are looking for someone with a bright friendly personality that has the social skills to work in our showroom and to work with a team. Someone that can work independently. Fast learner and has a great attention to detail.
Responsibilities:
· Responsible for client relations, coordinating schedules, appointments, estimate bookings and trades liaison
·Assist in setting up and maintaining showroom
·General book keeping tasks
·General administrative tasks - organize binders and files, schedule meetings, create marketing material
· Maintain social media platforms
· Assist in building and maintaining current relationships with Trade contacts in the local area.
· Assist the team with building strong working relationships with customers, fellow associates and corporate contacts.
· Expand the customer’s connection to the brand by increasing email sign-up
·Visit suppliers and vendor for samples and materials

SKILLS AND QUALIFICATIONS REQUIRED:

Required Skills:
·Able to travel to job sites (vehicle usually needed)
· Strong organizational and time management skills
· Detail and process oriented – always willing to “go the extra mile”
· Posses outstanding problem-solving skills; follow through skills and is resourceful and creative.
· Exceptional communication skills, both verbal and written; conveys information in a clear and concise manner; asks appropriate probing questions.
· Exceptional customer service skills with a “go the extra mile” mentality
· Team player. Cooperative, easily gains trust and support of peers and encourages collaboration.
· Interested in self-development and is committed to continuous self improvement
· Able to work evenings and weekends as needed.
· PC proficiency, MS Word, Excel, PP, Outlook and Internet
-Canva and power point
· Ability to work individually as well as a part of a team
· Able to multi-task
Additional programs that are a bonus-
· Adobe creative suite program knowledge - InDesign, Illustrator, Photoshop

Please refer the Job description for details