Administrative Assistant – Property Management
Location: Lawrenceville, NJ
Position Type/Classification: Full-Time / Exempt
Reporting To: Property Manager
Compensation/Salary Range: $45,000/year

JOB SUMMARY/OBJECTIVE

Everyone needs a safe, secure place to thrive – a place where one can safely sleep. Homes by TLC provides permanent service-enriched affordable housing to the Mercer County Community. The Administrative Assistant – Property Management supports a caring team of individuals who provide on-going support to the community, based on individual needs and goals.

REQUIRED EXPERIENCE AND EDUCATION

• Associate’s Degree
• 5 years’ administrative or customer service experience
• Proficiency in Microsoft Office Suite and Google platform

PREFERRED EXPERIENCE AND EDUCATION

• Bilingual fluency Spanish/English
• 2 years property management experience

DISCLAIMER

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. Duties, responsibilities and activities may be added or change at any time. HomeFront, Inc is an equal opportunity employer. We welcome employees and prospective employees without regard to race, religion, national origin, gender, age, disability, marital status, gender identity or expression, sexual orientation or veteran status.
Job Type: Full-time
Pay: $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Customer service: 5 years (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• 1880 Princeton Ave.,Lawrenceville, New Jersey 08648 (Required)

Work Location: In perso

• Input data (AppFolio) and maintain up-to-date client files
• Organize and maintain property keys
• Compile new tenant move in packets
• Collect rent
• Answer telephones, transfer calls, retrieve and communicate messages
• Create and execute tenant mailings, notices and packets * Interact positively with clients, volunteers, and visitors
• Perform general administrative duties to include but not limited to: reserving meeting space, ordering food for larger meetings, photocopying, faxing, mailing, and filing
• Review security camera footage
• Ensure and protect agency, employee, and client confidentiality
• Schedule, monitor and update calendars
• Clerical support to the bookkeeper including filing/scanning/file maintenance, other records management
• Copy paid bills, separate checks and mail
• Maintain detailed files for properties including Rent Rolls and files for property expenditures
• Compile and organizing files and documents as needed for yearly audit
• Maintain logbook for incoming bills and outgoing letters