About the job

• Administrative AssistantPROPUP is a Dubai-based holiday homes company managing a growing portfolio of premium short-term rental properties across the city.We are an ambitious, fast-growing company with a clear long-term vision to manage more than 1,000 properties across the UAE within the next five years.Our growth is driven by four core values:Integrity
• Persistence
• Reliability
• Growth
• As our company continues to expand, we are looking for people who want to grow with us. We believe in promoting from within, giving talented individuals the opportunity to build long-term careers while helping shape the future of our organization.About the RoleThe mission of this role is to keep PROPUP's administrative backbone running without gaps — contracts prepared on time, every due date met, and the office and main company channels handled to a professional standard.The position sits within the Administration and Finance department and reports to the Director of Administration and Finance. It is the role that ensures nothing administrative is missed as the portfolio grows.This is an excellent opportunity for someone who enjoys structure, ownership of deadlines, and being the reliable point of contact in a fast-moving company.Key ResponsibilitiesPrepare all company contracts for signature, including tenancy contracts.
• Oversee utilities and subscription due dates and payments.
• Handle reception and the greeting of guests and visitors.
• Oversee the good condition and upkeep of the office.
• Track and manage renewals and due dates, including insurances.
• Handle the main company phone line and email inbox.
• Requirements – MandatoryPrevious experience in a Dubai holiday homes or short-term rental company is mandatory. Applications without it will not be considered.
• Minimum 2 years of administrative or office coordination experience in the UAE.
• Currently based in Dubai.
• Strong written and spoken English.
• Proven ability to track multiple deadlines and renewals without supervision.
• Proficiency in Microsoft Office and Google Workspace.
• Requirements – PreferredExperience preparing tenancy contracts or Ejari documentation.
• Experience managing DEWA, chiller, internet or similar utility accounts for a property portfolio.
• Experience in a fast-growing company.
• Diploma or degree in Business Administration or a related field.