Administrative Assistant PT – 6479 at Coast Guard Exchange

Chesapeake, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

16.5

Posted On

30 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Microsoft Word, Microsoft Excel, Communication Skills, Customer Service, Judgment, Discretion, File Maintenance, Confidentiality, Safety Regulations, Team Direction, Problem Solving

Industry

Retail

Description

OMB NO: 1625-0120 Expiration Date: 01/30/2025 Announcement #: 6479 Opening Date: 30 September 2025 Pay Plan/Series/Pay Band: NF-0303-02 Closing Date: 14 October 2025 Work Schedule: Part Time (20-29 hours/week)** Position: Administrative Assistant Salary: $16.50/hour Who May Apply: All Sources Location: Chesapeake, VA - Headquarters **Work Schedule: Mon: 8-4; Tues-Thurs: 12-4 Friday Off DUTIES: Performs a variety of responsible administrative duties requiring a substantial level of judgment, experience and discretion. Screens calls and visitors, personally handle many requests for information and refers others as appropriate. Handles all incoming and outgoing mail and packages. Provide excellent customer service as face of the organization. Types correspondence, reports and other materials using Microsoft suite. Maintains various files, regulations, manuals and directives. Reads all incoming correspondence to determine proper action. Reviews outgoing correspondences and reports ensuring proper format. Handles matters and situations of a confidential and sensitive nature. Performs daily responsibilities independently. May direct the activities of other employees engaged in a variety of clerical and typing duties and assign and review their work. Adheres to safety regulations and standards. Uses required safety equipment, and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Other Duties as required. You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated. QUALIFICATIONS REQUIRED: Minimum: 1. A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision. 2. Experience using Microsoft Word and Excel. 3. Excellent communication skills and customer service. 4. Ability to lift up to 20 lbs. Preferred (in addition to the minimum): 1. Additional education (certification or associate/undergraduate degree) in relevant area of work to include business or administrative knowledge. 2. Two or more years in administrative customer service position. USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS: By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere. Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service. * Paid Annual and Sick Leave * Holiday Pay * Medical/Dental/Vision Insurance * Flexible/Dependent Spending Account * Pension Plan * 401k Savings Plan * Life Insurance * Short Term/Long Term Disability * Tuition Assistance * Paid Parental Leave OTHER ESSENTIAL INFORMATION: * Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes. * Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute. * Must satisfactorily complete a Federal Background check and all pre-employment requirements, which may include, but are not limited to, background checks, security clearances, drug testing, verification of employment history, and any other requirements applicable to this position. Additionally, you may be required to meet specific job-related qualifications or certifications as a condition of your employment. * Applicants may not be employed in the chain of command of their relatives. * This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. HOW TO APPLY Additional Information on how you will be evaluated: Your resume or application must clearly demonstrate the required experience and/or education. Experience includes both paid and unpaid work, such as volunteer service through National Service programs (e.g., professional, philanthropic, religious, community, student, social, committee, sports, or internships). Volunteer work can help develop essential skills, competencies, and leadership experience that may translate directly to paid employment. Your resume is the primary tool used to assess your qualifications. Therefore, we strongly encourage you to provide clear, specific, and detailed descriptions of your experience. You MUST submit a resume or any other written format in English of your choice. It is recommended the resume clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans’ preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor’s name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You should also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration. The first application and/or resume submitted for a specific requisition will be considered the only submission. Any duplicate submissions to the same requisition will not be considered. The application date will be used in determining these factors. Outside Candidates: To apply, please visit our website at https://shopcgx.com [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fshopcgx.com%2F&data=05%7C02%7CDebbi.Gilbert%40cgexchange.org%7Cd8692573832d4fb95ebf08dd5cdb0dec%7C5747c7182c8c481596e94f607dcf1f51%7C0%7C0%7C638768818122030728%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=eBm4MTHU2UZrFqdn%2B5ctz8fxPRE65siNhxwQQM9eXvo%3D&reserved=0] and click on “Careers” at bottom of the page. Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center. Search by location or Job Title for: Administrative Assistant PT – 6479 Chesapeake, VA, US Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status. PRIVACY ACT NOTICE Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations. Principal Purpose: To collect information needed to determine how well an applicant’s education and work experience qualifies them for the job they are applying for. Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding. Disclosure: Voluntary, however, failure to disclose the requested information may result in an applicant not receiving consideration for a position in which the information is needed. Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection, and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-0120, expiration 01/30/2025. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320. #ZR

Responsibilities

The Administrative Assistant performs a variety of responsible administrative duties requiring judgment and discretion. Responsibilities include screening calls, handling mail, providing customer service, and maintaining files and correspondence.