Administrative Assistant - Purchasing at The Floating Hospital

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

24 May, 26

Salary

45000.0

Posted On

23 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Data Tracking, Reporting, Note Taking, Inventory Management, In-Kind Donation Forms, Scanning, Receipt Tracking, Scheduling, Invoicing, Time Management, Prioritization, Microsoft Office, Google Applications, Communication

Industry

Hospitals and Health Care

Description

Description Founded in 1866, The Floating Hospital, is one of the last remaining charity hospitals in New York City. Our commitment is the same as it was 159 years ago: unrestricted healthcare to all who walk through our doors, regardless of identity, insurance status, or the ability to pay. We welcome individuals of all ages, from infants, school-age children (5+), youth and adults. The Floating Hospital is a Federally Qualified Health Center and the largest provider to homeless families living in family shelters and domestic violence safe houses throughout all five boroughs. We are looking for an individual to serve as an Administrative Assistant within the Health Education Department. Essential functions of the position include: Keep health education data tracking organized and up to date Compile data for reporting purposes on a monthly basis Take notes for all weekly health education meetings Inventory and complete in-kind donation forms for all donations received by the health education department Organize, track, and scan health education credit card and petty cash receipts Aid in the organization of health education camp forms and applications Keep inventory of health education and early education supplies and update our purchasing list Aid in the scheduling of school and community workshops Prepare, send and follow-up on all workshop invoices Perform other duties as assigned by the Director of Health Education The Health Education Administrative Assistant will participate as a member of a group of professionals, dedicated to delivering comprehensive, holistic health education services to at-risk children, adolescents and the community. The Health Education Administrative Assistant will participate as a member of a group of professionals, dedicated to delivering comprehensive, holistic health education services to at-risk children, adolescents and the community. Requirements • Highly organized and self-motivated • Detail-oriented • Skilled in time management and prioritization • Proficient in all Microsoft Office and Google applications • Possess a high school diploma, college preferred • Prior administrative and purchasing experience required • Be welcoming and professional, and have the ability to communicate effectively with all levels of management

Responsibilities

The Administrative Assistant will be responsible for maintaining organized and up-to-date health education data tracking, compiling monthly reports, and managing meeting notes. Key duties also involve inventory management for supplies and donations, processing receipts, assisting with workshop scheduling, and preparing/following up on invoices.