Administrative Assistant at Pursuit Aerospace

Manchester, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Filing, Document Control, Data Entry, Work Order Management, Purchase Order Management, ERP Systems, Reporting, Inventory Management, Vendor Communication, Compliance Documentation, Record Keeping, Liaison, Troubleshooting, Microsoft Office Suite, Confidentiality

Industry

Aviation and Aerospace Component Manufacturing

Description

About Us: Founded on a commitment to relentless, continuous operational improvement and extraordinary customer service, we at Pursuit Aerospace pride ourselves on competitive cost structures, exceptional on-time delivery, and industry-leading quality. The Pursuit family of companies has cultivated long-term relationships with our customers around the world through respect, teamwork, technology, and trust. We are driven to develop industry-leading process innovations and manufacturing techniques on behalf of our customers. About the Opportunity: We are seeking a motivated Administrative Assistant to support our aerospace machine shop operations. This role will provide administrative support to the production, purchasing, and quality teams, ensuring accurate data entry, smooth workflow coordination, and compliance with aerospace standards. The ideal candidate will be detail-oriented, organized, and capable of working in a fast-paced manufacturing environment. At Pursuit Aerospace, a leading contract manufacturer of high-quality, precision-machined aerospace parts, we need individuals who thrive in fast-paced environments, embrace challenges, and are dedicated to building strong customer relationships. If you have a can-do attitude and are a solutions-focused professional ready to make a positive impact, this could be the perfect opportunity for you. Responsibilities: * Perform administrative tasks including scheduling, filing, and document control. * Accurately enter and update work orders, purchase orders, and job travelers in Job boss and Visual ERP. * Generate production, scheduling, and inventory reports from the ERP system. * Support purchasing and inventory management functions, including order tracking and vendor communication. * Assist quality and production teams with documentation required for aerospace compliance. * Maintain records related to aerospace parts, tooling, certifications, and work orders. * Serve as a liaison between office administration and shop floor personnel to ensure smooth communication. * Troubleshoot and resolve basic ERP issues, escalating as needed. * Assist with internal audits, customer requirements, and documentation tracking. Required Qualifications: * High school diploma or equivalent; technical certification or apprenticeship preferred. * Prior administrative experience. * Proficient in Microsoft Office Suite (Excel, Word, Outlook). * Strong organizational skills and attention to detail. * Ability to handle sensitive aerospace documentation with accuracy and confidentiality. * Strong written and verbal communication skills. * Ability to multitask and prioritize in a fast-paced environment. Preferred Qualifications: * Experience supporting machine shop or aerospace manufacturing operations. * Familiarity with AS9100 or other aerospace quality management systems. * Knowledge of basic purchasing, inventory, or production control processes. * Ability to read and interpret complex blueprints and geometric tolerancing. * Excellent attention to detail, problem-solving skills, and manual dexterity. Compensation & Benefits: This is a full-time position with a competitive hourly wage. Expected weekly hours: 40-50. We offer a competitive benefit package, including health and disability insurance, 401(k) match, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on the date of hire, schedule type, and the applicability of collective bargaining agreements, among other factors. Must be willing and able to work onsite full-time in Prescott, AZ. This position is not eligible for relocation. Equal Opportunity Employer: Pursuit Aerospace is an Equal Opportunity Employer. We adhere to all applicable federal, state, and local laws governing nondiscrimination in employment, and we do not tolerate workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Responsibilities

The Administrative Assistant will provide essential administrative support to the production, purchasing, and quality teams, focusing on accurate data entry into ERP systems like Job Boss and Visual ERP. Key duties include managing documentation, generating reports, supporting inventory functions, and ensuring smooth communication between office and shop floor personnel.