Administrative Assistant, Quality Control at CONTRACT PHARMACAL CORP

Town of Smithtown, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

21.0

Posted On

14 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Detail Orientation, Documentation Accuracy, Regulatory Compliance, Cross-functional Coordination, Microsoft Office, Database Management, Electronic Quality Systems, Priority Management, Deadline Management, Communication Skills, Proactive Mindset, Change Controls, SOP Revisions, Inventory Monitoring, Metric Tracking

Industry

Pharmaceutical Manufacturing

Description

Description Position Summary We are seeking a highly organized and detail-oriented Quality Control Administrative Coordinator to support our QC laboratory operations. This role partners closely with the QC Manager and laboratory teams across Raw Materials, Finished Product, Microbiology, ICP, and Technical Support to ensure documentation accuracy, regulatory compliance, and seamless cross-functional coordination. This position is ideal for someone who thrives in a structured, fast-paced environment and takes pride in keeping processes organized, audit-ready, and running efficiently. You will play a key role in supporting laboratory compliance and enabling timely material release. Job Type: Full-Time Location: Hauppauge, NY Works Hours: Monday – Friday, 7:30AM – 3:30PM EST Pay Range: $21.00 per hour Start Date: ASAP What Makes This Role Exciting Be a critical contributor to a regulated, GMP-compliant laboratory environment Gain exposure to quality systems, regulatory requirements, and laboratory operations Partner cross-functionally with Regulatory Affairs, Purchasing, Manufacturing, and external laboratories Play a direct role in ensuring materials are tested, documented, and released accurately and on time Build experience within the pharmaceutical/nutraceutical quality space with growth potential into QA/QC roles Requirements Responsibilities In this role, you will: Prepare and review Certificates of Analysis (CofA), ensuring accuracy of reported results and alignment with batch records. Coordinate communication between QC and other internal departments to support timely testing and material release. Partner with Regulatory Affairs to update and maintain product specifications in accordance with regulatory requirements. Initiate and manage laboratory change controls and draft revisions to QC documentation (specifications, test methods, SOPs). Maintain both current and archived QC documentation in compliance with quality standards. Track laboratory metrics, material release status, and departmental performance using organized reporting tools and spreadsheets. Monitor laboratory supply and reagent inventory levels, coordinating with Purchasing as needed. Interface with external contract laboratories to support sample testing and documentation exchange. Assist with document distribution, procedural updates, and training coordination. Support laboratory operations with additional tasks as assigned, including occasional assistance with basic related activities. Education & Experience Associate’s degree preferred; equivalent professional experience will be considered. Skills, Knowledge & Abilities Strong proficiency in Microsoft Office (Word, Excel, spreadsheets, charts) and comfort with databases or electronic quality systems. Exceptional organizational skills with strong attention to detail and follow-through. Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment. Clear and professional communication skills across departments. Proactive mindset with the ability to anticipate needs and keep processes moving efficiently.

Responsibilities

The coordinator will prepare and review Certificates of Analysis (CofA), coordinate communication between QC and other departments for timely material release, and manage laboratory change controls and documentation revisions. This role involves maintaining QC documentation compliance and tracking laboratory metrics to support timely material release.