WHO WE ARE

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us.
To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

WHO WE’RE LOOKING FOR

Toyota’s Integrated Vehicle Systems (IVS) Division is looking for a passionate and highly motivated Administrative Assistant.
The primary responsibility of this role is to coordinate IVS executive schedules, coordinate events within IVS / TEMA R&D /TMC R&D, support IVS Financial Processes and manage small projects across IVS.
Reporting to the General Manager in the Integrated Vehivle Systems(IVS) Department, the Administrative Assistanct will Drive Efficiency for IVS by reducing MUDA and delivering timely support across IVS.

GENERAL SUPPORT DUTIES:

• Interacting with executive and non-executive level positions across Toyota and with business partners.
• Ability to apply judgement with full understanding of urgency, confidentiality, and priorities of the business group, routinely needing to multi-task with little to no direction.
• Skillfully navigate competing deadlines and independently leverage alternative resources to achieve optimal operational excellence.
• Office supply management, including business card ordering.
• Compiling, summarizing, and visualizing information as requested from the business.
• Distributing group specific electronic announcements, information reports, and other communication or documentation on behalf of the business.
• Supporting onboarding and offboarding employees, including tickets for IT assets, ordering necessary office supplies, seat assignment, desk set up, etc.
• Help team members investigate unknown or abnormal situations including IT issues, Microsoft application usage, contacts, etc.
• Prepare, manage, organize, and maintain correspondence, group specific documents, presentations and files physically in paper or electronically and within the appropriate storage location to ensure compliance.
• Coordinate travel arrangements and schedule for executives, if required.
• Strive for continuous improvement in approach and processes.

Meeting coordination:

• Scheduling internal and external meetings across multiple time zones, preparing and maintaining meeting materials, and catering if necessary.
• Provide general support to visitors to the office and arrange appropriate business meeting space, meals, or amenities.