Administrative Assistant at R+L Carriers

Ocala, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

20.0

Posted On

14 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Financial Documentation, Accounts Payable/Receivable, Microsoft Office Suite, Club Management Software, Professional Communication, Organizational Skills, Confidentiality, Meeting Coordination, Member Relations, Office Coordination, Data Reconciliation

Industry

Truck Transportation

Description

Job Title: Administrative Assistant Department: Administration Reports To: General Manager & Controller Compensation: $18-$20 Position Summary The Administrative Assistant provides high-level administrative and clerical support to the General Manager and Controller of the Club. This role requires discretion, professionalism, and strong organizational skills to ensure efficient day-to-day operations. The position serves as a key point of coordination for internal communications, financial documentation, and member-related administrative needs. Key Responsibilities Executive & Administrative Support · Manage calendars, appointments, and meeting scheduling for the General Manager and Controller · Prepare correspondence, reports, and meeting materials · Record and distribute meeting minutes for committee and department meetings · Handle confidential information with a high degree of discretion · Coordinate internal communications across departments Financial & Accounting Support · Assist the Controller with accounts payable/receivable processing and documentation · Support month-end closing processes and reporting preparation · Reconcile basic financial data · Track and organize department credit card usage Member & Club Operations Support · Serve as a professional point of contact for member inquiries and administrative requests · Assist with member communications, newsletters, and club notices · Maintain accurate member transponder and key fob databases · Support event administration, including reservations and follow-up Office Coordination · Maintain office supplies · Coordinate vendor services · Manage maintenance and repairs checklist and schedule · Organize filing systems (physical and digital) for easy retrieval · Assist in onboarding paperwork and HR-related administrative tasks · Ensure smooth day-to-day office operations Qualifications · 3+ years of administrative experience; private club, hospitality, or accounting experience preferred · Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) · Experience with accounting or club management software is a plus (e.g., Jonas, ClubEssential, etc.) · Excellent written and verbal communication skills · High level of professionalism, discretion, and attention to detail · Strong organizational and multitasking abilities Core Competencies · Confidentiality & Integrity · Time Management & Organization · Financial Accuracy · Communication & Member Service · Problem Solving · Adaptability in a fast-paced environment Work Environment · Professional office setting within a private country club · Interaction with members, board members, and department heads · Occasional evenings or weekends may be required for meetings or events

Responsibilities

Provides high-level administrative and clerical support to the General Manager and Controller, including calendar management and internal communications. Assists with financial processing, member inquiries, and general office coordination for the club.