Administrative Assistant at RADIFI FEDERAL CREDIT UNION

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

0.0

Posted On

20 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Communication Skills, Analytical Skills, Research Skills, Editing Skills, MS Excel, MS Word, MS PowerPoint, MS Access, Typing Skills, Customer Service, Discretion, Time Management, Problem Solving, Teamwork, Confidentiality

Industry

Banking

Description

Job Details Job Location: Corporate Office - Jacksonville, FL 32204 Position Type: Full Time Education Level: 2 Year Degree Travel Percentage: Up to 25% Job Shift: Monday - Friday Job Category: Administrative RadiFi Credit Union is seeking an Administrative Assistant to provide high-level, confidential administrative and operational support to the Chief Operations Officer. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include preparing reports, coordinating meetings, managing communications, and supporting strategic projects while maintaining the highest level of professionalism and discretion. Major Duties and Responsibilities: Provide confidential administrative support to the COO, including drafting correspondence, preparing reports, and creating document templates. Organize and maintain filing systems (electronic and physical) and sort incoming mail. Manage calendars, schedule internal meetings, prepare agendas and coordinate vendor appointments. Record and distribute accurate meeting minutes for committees, vendor meetings, and project discussions. Manage the Credit Union policies and procedures process. Prepare and edit assigned policies, procedures, and presentations. Arrange travel itineraries, accommodations, and transportation for the COO; reconcile expense reports accurately and promptly. Assist with planning and execution of internal events, including logistics, catering, hospitality for guests and events planned. Support strategic initiatives and special projects by tracking deadlines, monitoring progress, and ensuring deliverables are met. Perform other job duties and special projects as assigned by the COO and Administration Department. ADA Requirements Physical Requirements While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must be able to perform job functions with supervision and work effectively either on own or as part of a team. Must be able to read and carry out various instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic mathematical calculations with extreme accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on confidential matters. Working Conditions The noise level in the work environment is usually moderate. Acknowledgment Nothing in the position description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This Job description is not a contract and should not be constructed as a guarantee of employment for any period of time. We are an Equal Opportunity Employer and do not discriminate against employees or applicants based on race color, religion, sex/gender, national origin, disability, age, or any other category protected by law. This Job Description is not a complete statement of all duties and responsibilities comprising the position. Qualifications Knowledge and Skills Experience Three years to five years of similar or related experience. Education/Certifications/Licenses (1) A two-year college degree, or (2) completion of a specialized certification or licensing, or (3) completion of specialized training courses conducted by vendors, or (4) job-specific skills acquired through an apprenticeship program/prior work experience. Interpersonal Skills Work involves much personal contact with others inside and/or outside the organization for the purpose of first-level conflict resolution, building relationships, and soliciting cooperation. Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tact in communication. Other Skills Excellent analytical, research, organizational and editing skills; 40 WPM (typing skills at or above the 75 percentile in speed and 90th percentile in accuracy); proficient with spreadsheets formulas. Must have strong knowledge and experience in using MS Excel, MS Word, MS PowerPoint and MS Access. Excellent oral and written communication skills.

Responsibilities

The Administrative Assistant will provide high-level, confidential support to the Chief Operations Officer, including drafting correspondence and preparing reports. Responsibilities also include managing calendars, coordinating meetings, and supporting strategic projects.