Job Title: Administrative Assistant – Real Estate Team
Company: MCS Real Estate Group, Royal LePage Signature
Location: In Office – 8 Sampson Mews, Unit 201, Toronto, ON (Shops at Don Mills)
Job Type: Full-Time
Pay: CA$45,000.00 per year + bonuses

ABOUT US

MCS Real Estate Group is a top-performing real estate team powered by Royal LePage Signature Realty. Known for our results and exceptional client service, we are growing rapidly across Toronto. We’re looking for a sharp, detail-oriented, and proactive Administrative Assistant to keep us running smoothly and support our real estate operations.

WHO YOU ARE

You thrive in a fast-paced environment and are comfortable wearing multiple hats. You’re organized, solutions-focused, and an excellent communicator. You’re looking for a role where you can grow within a high-performing team and make a real impact.

REQUIRED SKILLS & EXPERIENCE

• Real estate administrative experience (mandatory)
• Proficiency with real estate software (e.g., BrokerBay, REALM, DocuSign, WebForms, RealtorLink, GEOWarehouse, MPAC)
• CRM familiarity (e.g., Follow Up Boss, kvCORE)
• Canva experience (designing social media/marketing assets)
• Social media experience (Instagram, Facebook Ads, Google Analytics)
• Must have access to a reliable car and valid driver’s license

PREFERRED / BONUS SKILLS

• Experience with Mailchimp, Notion, Google Gemini, Adobe Suite (Photoshop, Illustrator, Acrobat)
• Microsoft Office expert (Word, Excel, PowerPoint)
• Familiarity with self or project management tools
• Eagerness to grow within the team long-term

• Draft and manage real estate transaction documents for buyers, sellers, and landlords
• Coordinate worksheets, referral forms, and maintain spreadsheets
• Maintain and edit marketing materials using Adobe Photoshop or Canva
• Create and schedule social media content, captions, and reels
• Design and implement email campaigns and Meta ads (Facebook, Instagram)
• Maintain records of trade/deal sheets and submit documentation to the Deals Department
• Liaise with builders and legal offices regarding commission cheques
• Prepare Comparative Market Analyses (CMAs) and locate property comparables in the GTA
• Update internal tracking spreadsheets with deal status, mortgage approvals, and more
• Set up lockboxes at properties and pick up/drop off keys and cheques for listings
• Take photos of rental listings
• Manage clients’ rental properties, ensuring monthly rent payments are received
• Coordinate repairs with trades as needed
• Organize tenant move-ins on closing dates and ensure a smooth process