IMMEDIATE OPENING: FULL-TIME ADMINISTRATIVE ASSISTANT / RECEPTION

Kaplan and Levitt Psychologists
1612 Main Street West, Hamilton, ON
(located a few blocks west of McMaster University)
We are a busy psychology practice. We provide psychological assessment, treatment and rehabilitation to patients in a variety of situations. We are seeking an administrative assistant / receptionist to join our team to help us provide quality services to our patients.

As a member of our team, the administrative assistant will be responsible to provide administrative support and reception including the following duties:

• Answer the telephone, direct calls, and record and relay messages. Record and relay telephone messages by email;
• Conduct administrative intakes including gathering personal information from patients;
• Setup electronic patient files in customized program
• Follow up with other health professionals, insurers, lawyers, etc to obtain necessary information;
• Schedule and confirm appointments/meetings;
• Perform general clerical duties: test scoring, data entry, faxing, scanning, photocopying, filing, preparation of paper work including forms and applications, and processing debit/credit payments

Requirements:

• Ability to work with a diverse population seeking psychological services
• Attention to detail and ability to follow instructions
• Ability to work independently and as part of a team
• Excellent written and verbal communication skills in English
• Ability to work in various computer programs
• University degree or college diploma and previous experience in a health care office is an asset

Hours:
Monday – Friday, 9 am – 5 pm
Job Types: Full-time, Permanent

Benefits:

• On-site parking

Application question(s):

• Please view our company website www.kaplanandlevitt.com and provide a cover letter to explain how your experience and education have prepared you for this position. Please also explain what interests you to apply to work at our office.

Education:

• DCS / DEC (preferred)

Work Location: In perso

• Answer the telephone, direct calls, and record and relay messages. Record and relay telephone messages by email;
• Conduct administrative intakes including gathering personal information from patients;
• Setup electronic patient files in customized program
• Follow up with other health professionals, insurers, lawyers, etc to obtain necessary information;
• Schedule and confirm appointments/meetings;
• Perform general clerical duties: test scoring, data entry, faxing, scanning, photocopying, filing, preparation of paper work including forms and applications, and processing debit/credit payment