Administrative Assistant/Receptionist at Black Label Services Inc

Fort Collins, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Microsoft Office Suite, Administrative Support, Confidentiality, Customer Service, Time Management, Attention To Detail, Problem Solving, Flexibility, Reliability, Record Maintenance, Mail Management, Professionalism, Team Support, Project Assistance

Industry

Oil and Gas

Description

Description ABOUT US Black Label Services (BLS) originally started in the Oil & Gas market, building a strong presence by providing full automation systems to well-site locations and becoming a competitive parts distributor. Within a few years, we emerged as a leader in well-site automation, and as we added talent to our roster, we expanded our market base beyond Oil & Gas providing superior turn-key solutions. Today, BLS continues to lead the oil and gas industry while also excelling in Renewable Natural Gas (RNG), biogas, and water treatment facility markets. We deliver exceptional solutions through innovative electrical engineering, UL508 panel fabrication, advanced SCADA programming, and custom power distribution systems. Our expertise in automation, controls, and power distribution ensures optimal performance, while our commitment to safety and quality sets us apart as a trusted partner. With a proven track record of success, we provide reliable, efficient, and sustainable systems that meet the unique demands of RNG and biogas facilities, driving the renewable energy industry forward. POSITION SUMMARY The Administrative Assistant is a highly organized and detail-oriented professional who supports multiple teams across various departments. This role requires a proactive individual who is comfortable managing a wide range of administrative tasks, supporting construction-related projects, and ensuring the smooth operation of daily office functions. The ideal candidate is flexible, professional, and willing to roll up their sleeves to tackle any task—big or small. Requirements ROLE AND RESPONSIBILITIES Greet visitors, clients, and vendors in a professional and courteous manner; ensure sign-in and visitor protocols are followed. Answer and direct incoming calls, voicemails, and emails to the appropriate departments or personnel. Maintain a clean, organized, and welcoming front office and lobby environment. Manage mail and package delivery—receiving, sorting, logging, and distributing appropriately. Support administrative functions such as document scanning, filing, and digital record maintenance. Maintain confidentiality of sensitive business and employee information. Perform additional administrative tasks and special projects assigned by management. QUALIFICATIONS AND EDUCATION REQUIREMENTS COMPETENCIES Manages multiple priorities effectively; maintains calendars, files, and schedules efficiently. Demonstrates clear, professional verbal and written communication with internal and external stakeholders. Accurately completes administrative tasks and documentation. Proficient in Microsoft Office Suite (Outlook, Excel, Word) and comfortable with digital file systems. Provides courteous, prompt, and professional assistance to clients and staff. Handles sensitive company and employee information with integrity and confidentiality. Projects a polished, reliable image consistent with BLS values. Adjusts to shifting priorities and changing business needs in a fast-paced environment. Demonstrates reliability through consistent attendance and follow-through. Identifies opportunities to improve administrative efficiency and streamline processes. EDUCATION, EXPERIENCE, CERTIFICATIONS High School Diploma or GED required; Associate’s Degree in Business Administration or related field preferred. 3-5 years of experience in administrative, office support, or receptionist roles (construction or service industry experience a plus). Proficient with Microsoft Office Suite and general office technology (copiers, scanners, phone systems). Valid driver’s license and clean driving record preferred. PHYSICAL REQUIREMENTS Ability to sit or stand for extended periods. Ability to lift and move up to 25 pounds occasionally (mail, supplies, etc.). Frequent use of computers, phones, and general office equipment. BENEFITS Medical, Dental, and Vision Insurance Life Insurance Fully Covered by the Company Employee Assistance Programs (EAP) Insurance for Accidents, Hospitalizations, and Critical Illness 401K with company match. Accrued Paid Time Off (PTO) Paid Holidays EQUAL EMPLOYMENT OPPORTUNITY Black Label Services is committed to creating a diverse, inclusive, and equitable environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, military or veteran status. Candidates must successfully complete a pre-employment background check and drug screening. Applications will be accepted until the position is filled.

Responsibilities

The Administrative Assistant supports multiple teams across various departments by managing a wide range of administrative tasks and ensuring smooth daily office operations. Responsibilities include greeting visitors, answering calls, managing mail, and maintaining confidentiality of sensitive information.