Administrative Assistant/Receptionist at Cube 3 LLC

Suttons Mills, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

57000.0

Posted On

31 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Reception, Office Operations, Scheduling, Mail Handling, Shipping, Catering Coordination, Facilities Management, Inventory Management, Vendor Relationships, IT Setup, Filing, Correspondence, Event Planning, Microsoft Office, Customer Service

Industry

Architecture and Planning

Description

Description A dynamic and growing architectural firm seeks an energetic and proactive individual to provide Administrative support for the day-to-day office operations across CUBE 3’s offices in North Andover, Boston, Miami, Princeton and San Diego. This position plays a key role in supporting multiple departments and providing support to the company CEO. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, multitasking environment. Key Responsibilities: Front Office & Reception: Greet visitors and manage all incoming calls with professionalism Handle all incoming/outgoing mail and shipping Coordinate catering or food delivery for meetings Maintain and coordinate monthly employee social activities Office & Facilities Management: Schedule and maintain conference rooms and basic IT setup Oversee office organization, supply inventory, and vendor relationships Coordinate maintenance, repairs, and facility service needs Support satellite office needs and conduct occasional local errands Manage office equipment check-in/out process Executive & Departmental Support: Provide administrative support to the CEO (filing, correspondence) Assist HR and Finance with filing, basic reporting, and administrative tasks Help plan company events including the annual holiday party and quarterly meetings Additional Duties: Perform general office tasks and special projects as assigned Requirements Qualifications: 2+ years of relevant administrative or office management experience Associate’s or Bachelor’s degree preferred Facilities experience a plus Strong computer skills, including Microsoft Office Must have a valid driver's license and reliable transportation Our ideal Office Administrator will be: Able and have the desire to work in the office 40 hours per week Outgoing & Friendly: Enjoys engaging with others and brings a welcoming, approachable presence Organized & Detail-Oriented: Able to manage multiple tasks while staying on top of details Team-Oriented: Thrives in a collaborative environment and contributes to a positive, supportive team Flexible & Adaptable: Comfortable with change and adjusting priorities as needed Engaged in Company Culture: Enjoys participating in team activities and helping foster a positive workplace Customer-Service Minded: Attentive to the needs of staff and clients, with a focus on delivering a high-quality experience Strong Communicator: Effective both verbally and in writing, and comfortable having thoughtful, sometimes challenging conversations when needed Growth-Oriented: Interested in learning and taking on responsibilities in areas such as facilities, accounting, HR, or other operations Previous office work experience Work Environment & Schedule: On-site position in a professional office environment in our North Andover Office Monday to Friday; 8:30am-5:30pm with an hour for lunch Quarterly travel to satellite office in Boston NOTICE: CUBE 3 Studio, LLC is committed to providing fair and equal opportunity for employment and advancement to all employed and potential Employees of the Company. The Company is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Responsibilities

This role involves providing comprehensive administrative support for daily office operations across multiple locations, including managing the front office, handling reception duties, and overseeing office and facilities management tasks. Key duties also include providing direct administrative support to the CEO and assisting HR and Finance departments with various tasks.